As a business owner, you want to maximise your time during the work day as much as possible. Why? Because accomplishing what you set out to do is an incredibly effective way to boost your energy and renew your enthusiasm for your business. If you’re looking for ways to get more done in the day, try developing the following habits proven to increase productivity.
Learn to Say “No”
People around you see you as a leader and look up to you, especially your peers. They want you to be involved in various community activities, and it’s hard to say no when people value your input. Being comfortable saying no to disruptions and activities you don’t have time for is an effective way to increase your productivity.
You can say no without hurting others’ feelings. For example, you can always preface no with an apology, “I’m sorry, but I’m not available to help right now.” Getting into the habit of saying no means you won’t automatically say yes to keep from hurting people’s feelings, even when you need to focus on your business for the greater benefit.
Set Time Limits on Social Media
Social media might be generating tons of business for your company. You need to log in and check your accounts periodically, but how much time do you spend looking at content that has nothing to do with your business? To find more time for other tasks, consider setting a time limit for social media activities.
You might start with 20 minutes a day. The point of setting a time limit is to get into the habit of checking the most important things in your social media accounts, like responding to direct messages and comments from current and potential customers. Once you’re used to spending just a few minutes a day on social media, apps like HootSuite and Buffer can boost your productivity even further. These tools, and others like them, let you plan social media posts days or even weeks in advance, making it possible to attend to daily social media activities very quickly.
Automate Your Accounting
Business owners no longer need to spend long days and nights balancing the books and creating manual invoices. Tools like QuickBooks make it possible to take care of all your company’s finances with one cloud-based application. Some of the accounting tasks made super easy by online accounting software include invoicing, inventory management and payroll.
Accessing any of your company’s financial information becomes a matter of a few clicks. You can set aside time to check things like current and due accounts and your cash flow on any computing device in minutes. Knowing where your business stands financially on a daily basis is a great way to achieve the peace of mind you need to be more productive.
Take Regular Breaks
Not working can actually increase your productivity. Here’s why: Spending too much time on a task can be exhausting. Even if you’re sitting at your desk, you might find yourself feeling very tired after concentrating on a task for too long. So it’s a good idea to develop the habit of taking breaks regularly. For instance, try to take a 10-15 minute break for every hour you work. During your break, you might stretch, rehydrate and eat a healthy snack for an energy boost.
Being productive consistently is a matter of developing habits, which are behaviours you can repeat daily to get the most out of work and life.