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Useful tips
Get a wealth of useful information for small businesses. Read articles on topics like improving cash flow, hiring, payroll processing, legal counsel, KPIs to focus on, and more.
QuickBooks Time Elite webinars
QuickBooks Time Elite lets your team track time from anywhere.1 Learn more about what QuickBooks Time Elite can do for you and get small business tips in these webinars.
QuickBooks Online Advanced webinars
In one hour or less, you can master QuickBooks Online Advanced features with our free, live webinars including deep dives, pro tips, and Q&A.
Frequently asked questions
How do I take a QuickBooks training course?
Training courses are available on the Priority Circle training dashboard page which is the one you are on. Scroll to the top of the page to see available courses, then click on the one you are interested in to launch it. All courses are available to you as a Priority Circle member. Take as many courses as you like.
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Important pricing terms, offer details and disclosures
1.Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control.
Mastering QuickBooks Online Level 1
Getting Started and Setting Up
- What version of QuickBooks Online is right for you?
- Setting up your company account
- Online banking setup
- Credit card setup
- Importing from QuickBooks desktop editions
- Moving around QuickBooks Online
Getting help
- Differences between QuickBooks Desktop and QuickBooks Online
- Work with Lists and Inventory
- Setting up and working with Lists
- Cleaning up Lists: delete, edit, and merge
- Setting up inventory in QuickBooks Online
Everyday Transactions
- Using the Customer and Vendor Lists
- Selling: invoices, sales receipts, invoice payments, credit memos, delayed charges, and customer statements
- Purchasing: bills, bill payments, checks, expenses, credit memos, and tracking accounts payable vs. not tracking accounts payable
- Voiding vs. deleting checks
- Sales Taxes: set up, adjust, and pay
- Banking: bank reconciliation and locating discrepancies
Understand Accounting
- Really understanding your financial statements
- Showing the Profit & Loss Statement by month or as a percentage of income
- Setting up the Chart of Accounts
- Using Cash vs. Accrual accounting
- Entering general journal entries
Payroll
- Setting up employees, deductions and company contributions
- Setting up company payroll preferences
- Tracking and invoicing time
- Processing paychecks
- Making tax deposits
Work with Reports
- Customizing columns: add, reorder, delete, and resize
- Saving report customizations
- Setting up email schedules for reports
Advanced Features
- Setting up users: administrator, normal, reports only and timesheet only
- Assigning access rights and user levels
- Using the Audit Log
- Using classes and locations
- Closing the books
- Exporting to QuickBooks Desktop
- Creating recurring transactions: scheduled and unscheduled
Mastering QuickBooks Online Level 2
Customizing QuickBooks
- Modifying important preferences
- Creating and using custom fields
- Setting up bank rules to make online banking easier
- Using classes (for departments, locations, etc.)
Purchase Transactions, Tricks, and Workarounds
- Lines of credit
- Typical bill payment errors
- Preparing 1099s at year-end
- Employee and owner purchases
- Prepaid expenses
- Vendor deposits
- Petty cash
- Correcting improperly paid bills
- Dealing with bounced checks to vendors
- Voiding prior period checks
Sales Transactions, Tricks, and Workarounds
- Finding and fixing typical errors in accounts receivable
- Methods for handling customer deposits
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Using QuickBooks Online Payments to accept credit card payments
- Setting up PayPal and using it to receive payments
- Batch printing and emailing of invoices
- Options for sending invoices and sales receipts
- Processing NSF customer payments
- Entering retail sales
Mastering QuickBooks Reporting
- Advanced report customization
- Budgets and forecasts
- Management reports
- Statement of cash flows
- Job costing
Payroll Transactions, Tricks, and Workarounds
- Issuing employee loans and advances
- Changing payroll preferences
- Deleting paychecks
- Employee and owner reimbursements
Secrets Your Accountant Should Know
- How to work in a bank register
- Voiding prior period checks
- Moving balances between customers and vendors
- What you REALLY need to know to become an advanced user
- Little known power features in all areas of QuickBooks
Advanced Tricks
- Inventory adjustments
- Working with inventory assemblies
- Handling bank reconciliation errors
- Zero-based checks
- Fixing errors in all areas of QuickBooks
Mastering Accounting Basics for QuickBooks Online
Accounting Basics
- Definition of Accounting from a small business perspective
- Explanation of why you need accounting
- Financial statements:what are they?
- What is an account?
- Double entry accounting and how it applies to QuickBooks
- Debits and credits…the essence of accounting
The Accounting Cycle (who does what and when?)
- What is the accounting cycle and why is it important?
- Daily accounting tasks
- Weekly accounting tasks
- Pay period accounting tasks
- Monthly accounting tasks
- Quarterly accounting tasks
- Annual accounting tasks
- Key tasks within each cycle demonstrated in QuickBooks
- Closing the books
- Restricting access to closed periods
Accounting Principles
- Intro to accounting principles…the foundation of accounting
- Reporting principle
- Reliability principle
- Comparability principle
- Cost principle
- Revenue principle
- Matching principle
- Applying the principles
Working with Your Accountant
- Speaking the same language as your accountant!
- Creating a client/accountant agreement
- Methods for getting information to your accountant
- Accountant's Copy Process
- Special reports for your accountant (journal report, general ledger, transaction entry journal, and trial balance)
Accounting Basics in QuickBooks Online
- The balance sheet and profit & loss statement
- Working with account types
- Setting up the chart of accounts
- Management reporting vs. financial reporting
- Working with subaccounts
- Techniques to review account detail
- Understanding debits/credits in common QuickBooks transactions (checks, invoices, payments, deposits, bills, bill payments, and journal entries)
More Accounting
- Using account numbers
- Setting up classes to segment financial statements
- Budgeting and planning in QuickBooks
- Cash vs. accrual accounting
- Understanding and using retained earnings
- Year-end closing entries
- Finding prior year changes
Reviewing Numbers for Accuracy
- Basic review techniques
- Using QuickZoom as an investigative tool
- Reconciling accounts to external documentation
- Verifying numbers on key reports
- Checking balances for accounts receivable, accounts payable, and inventory
Analyzing and Interpreting Data
- Basic financial interpretations
- Analyzing business trends
- Interpreting variable expenses
- Understanding and using key financial ratios (current ratio, return on equity, gross profit margin, and net profit margin)
Mastering QuickBooks Desktop Level 1
Getting Started
- Setting up your company
- Moving around QuickBooks efficiently
- Customize your Home Page
- Getting help
Everyday Transactions
- Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, and customer statements
- Buying: bills, bill payments, checks, bills vs. checks, and credit memos
- Inventory: purchase orders, receiving items, and adjusting inventory
- Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
- Banking: reconciling bank accounts, locating discrepancies, and online banking
Special Transactions
- Giving and receiving refunds
- Voiding vs. deleting a check
- Applying credit memos
Working with Lists
- Special "Window" tricks
- Cleaning up lists (delete, hide, and merge)
- Sorting and customizing lists
- "Collapsing" financial statements
- Showing P&L by month, or as a percent of income
Understanding Accounting
- Really understanding your financial statements
- Setting up the Chart of Accounts
- Changing and fixing the Chart of Accounts
- Cash vs. Accrual accounting
- Using general journal entries
- Creating and using subaccounts
- Using the Company Snapshot feature
Payroll
- Setting up payroll
- Entering year-to-date payroll information
- Setting up employees
- Creating payroll items
- Tracking and invoicing time
- Processing paychecks
- Modifying paychecks
- Making tax deposits
- Preparing tax forms
Working with Reports
- Adding, deleting, resizing, and reordering columns
- Filtering and formatting reports
- Saving reports and creating memorized report groups
Advanced Features
- Using petty cash
- Setting up QuickBooks on a network (multi-user)
- Password protecting QuickBooks
- Updating QuickBooks
- Working with Microsoft Word and Microsoft Excel
- Closing the books
- Finding transactions quickly and other time saving features
- Working with the Accountant's Copy feature
- Protecting your QuickBooks data
Tips & Tricks
- Keyboard shortcuts
- Tailoring company preferences
- Creating custom invoices and other forms
- Adding logos and custom fields to forms
Tricky Transactions
- Using online banking
- Handling bounced checks...easily
- Entering customer down payments/deposits
- Creating automatic transactions (memorizing transactions)
- Using credit cards
Mastering QuickBooks Desktop Level 2
Customizing QuickBooks
- Modifying important preferences
- Customizing your home page
- Modifying the Icon Bar
- Creating and using custom fields
- Using account numbers
- Using classes (for departments, locations, etc.)
Sales Transactions, Tricks, and Workarounds
- Setting up Price Levels
- Sales Orders/backorders
- Batch invoicing
- Invoicing for billable costs
- Complex sales tax situations
- Creating and using estimates
- Progress invoicing
- Finding and fixing typical errors in accounts receivable
- Two methods for handling customer deposits
- Managing collections
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Working with multiple accounts receivable accounts
- Entering retail sales
Purchase Transactions, Tricks, and Workarounds
- Purchasing and accounting for fixed assets
- Entering company loans with the Loan Manager
- Lines of credit
- Typical bill payment errors
- Preparing 1099s at year-end
- Employee and owner purchases
- Prepaid expenses
- Vendor deposits
- Vendor refunds
- Barter transactions
- Voiding prior period checks
- Using the cash flow projection tool
Items & Inventory
- Expenses vs. Items
- Inventory limitations
- Inventory adjustments
- Creating group items
- Working with inventory assemblies
- Units of measure
Advanced Tricks
- When should you start over with a new file?
- The limitations of QuickBooks
- Handling bank reconciliation errors
- Using multiple currencies
- Fixing errors in all areas of QuickBooks
Complete Setup
- Account setup: opening balances, special accounts, and opening balance equity
- Completing setup: completing lists, setting up payroll
- Two methods for entering transaction history
- Checking the setup
Payroll Transactions, Tricks, and Workarounds
- Correcting the setup of payroll items
- Adding difficult payroll items
- Using payroll effectively for job costing
- Voiding/Reprinting paychecks
- Handling special payroll deductions and payments
- Preparing and adjusting W-2s
- Employee loans
- Setting up and tracking workers' compensation insurance
- Net to Gross paycheck calculations
Mastering QuickBooks Reporting
- Advanced report customization
- Report types in QuickBooks
- Importing and exporting reports
- Using special fields to improve reports
- Troubleshooting reports filters
- Memorizing reports and creating report groups
- Adding reports to the Icon Bar
- Powerful techniques for modifying reports in Excel
- Generating custom summary and transaction reports
- Graphing QuickBooks data in Excel
- Budgets and forecasts
- Combining financial statements
- Extending the QuickBooks database
- Using advanced fields for reports (customer type, custom fields, and more!)
Unlocking the Power of QuickBooks
- Deleting and archiving old transactions in your file
- Remote access (access your company file through the internet)
- Automating backups
- Tricks to make QuickBooks run faster and more efficiently
- Corrupt data files: how & why it happens, and what to do
- Verify and rebuild company files
Importing and Exporting
- Exchanging data between QuickBooks files
- Importing and exporting lists
- Importing and exporting customized forms
- Using reports with multiple company files
- Exchanging data between QuickBooks and other programs
- Working with integrated applications
- Using special Excel import feature
Secrets Your Accountant Should Know
- Common client mistakes and their fixes
- Closing the books
- Getting information to and from your accountant
- Finding changes made to closed periods
- Understanding and using retained earnings
- Discovering the quirks of QuickBooks journal entries
- Using reversing journal entries
- Year-end procedures
- Using the Audit Trail and other reports to find errors
- Cash basis financial statements
- Special reports for your accountant
- What you REALLY need to know to become an advanced user!
- Little known power features in all areas of QuickBooks
Mastering QuickBooks Desktop Payroll
Payroll...Before You Begin
- The top 10 payroll mistakes to avoid
- Know your payroll risks and responsibilities
- Standard forms for new employees
- Contractors vs. employees (when to use each)
Set Up
- Information you need to get started
- Using the Payroll Setup Wizard
- Setting up employees
- Adding compensation types (hourly, salary, bonus, etc.)
- Setting up employee benefits (insurance, reimbursements, etc.)
- Adding retirement benefits like 401(k) plans
- Adding PTO (sick & vacation time)
- Setting up federal taxes (Income tax, FICA, etc.)
- Setting up the right taxes for your state
- Reviewing your payroll set up
- Entering payroll history
- Customizing payroll
- Creating payroll schedules
- Understanding and adding payroll items
- Creating unique and special payroll items
Running Payroll
- Entering employee time
- Running employee productivity reports
- Preparing employee paychecks
- Printing & modifying paychecks
- Printing employee paystubs
- Running payroll reports
- Exporting payroll data to Microsoft Excel
Taxes & Tax Forms
- Making tax deposits
- Paying other payroll liabilities
- Using E-file/E-pay to file forms and make payments electronically
- Correcting & adjusting payroll liabilities
- Preparing & filing your quarterly & annual tax returns (federal and state)
Special Transactions
- Entering "net to gross" paychecks
- Running unscheduled & termination paychecks
- Handling unexpected changes during the year
- Voiding paychecks
- Tracking & paying employee commissions
- Custom liability payments
- Depositing tax refunds
Advanced Transactions
- Handling unique expenses (e.g. employee & employer contributions to insurance)
- Mapping payroll items to get meaningful financial statements
- Job costing payroll
- Tracking employee loans
- Handling wage garnishments
- Paycheck issues
- Tracking payroll by "class"
Mastering Accounting Basics for QuickBooks Desktop
Accounting Basics
- Defining accounting from the small business' perspective
- Why do you need accounting?
- Financial statements: what are they?
- What is an account?
- Double entry accounting and how it applies to QuickBooks
- Debits and Credits: The essence of accounting
Accounting Principles
- Introduction to Accounting Principles
- The Reporting Principle
- The Reliability Principle
- The Comparability Principle
- The Cost Principle
- The Revenue Principle
- The Matching Principle
- Applying the principles
Accounting Basics in QuickBooks
- The Balance Sheet and Profit & Loss Statement
- Working with account types
- Setting up the Chart of Accounts
- Management reporting vs. financial reporting
- Working with subaccounts
- Techniques to review account detail
- Understanding debits/credits in common QuickBooks transactions
Reviewing Numbers for Accuracy
- Basic review techniques
- Using QuickZoom as an investigative tool
- Reconciling accounts to external documentation
- Verifying numbers on key reports
- Checking Accounts Receivable, Accounts Payable, and Inventory balances
Analyzing and Interpreting Data
- Basic financial interpretations
- Analyzing business trends
- Interpreting variable expenses
- Understanding and using key financial ratios
The Accounting Cycle
- What is the accounting cycle, and why is it important?
- Daily accounting tasks
- Weekly accounting tasks
- Pay period accounting tasks
- Monthly accounting tasks
- Quarterly accounting tasks
- Annual accounting tasks
- Closing the books
- Restricting access to closed periods
Working with Your Accountant
- Speaking the same language as your accountant!
- Creating a client/accountant agreement
- Methods for getting information to your accountant
- Accountant's Copy Process
- Special reports for your accountant
More Accounting
- Using account numbers
- Setting up classes to segment financial statements
- Budgeting and planning in QuickBooks
- Cash vs. Accrual accounting
- Understanding and using Retained Earnings
- Year-end closing entries
- Finding prior year changes
Valuable Resources Included with the Course
- Glossary of Accounting Terms
- QuickBooks Keyboard Shortcuts List
- Summary of Account Types (and the financial statements they flow to)
- A Debits and Credits "Cheat Sheet"
- Financial Ratios List (and how they're calculated)
- Sample Tax Calendar
- List of Record-Keeping Requirements
- Periodic Activities Checklist (avoid overlooking important tasks!)
- Year-end Closing Checklist
- Step-by-Step Summary of Exchanging Data with your Accountant
- Help Guide for Creating a Client/Accountant Agreement (and assigning responsibilities)
- Backup Log (to schedule and monitor timely backups)
Mastering Word and Excel for QuickBooks Desktop
Excel: The Basics
- What are spreadsheets and workbooks?
- Moving around in Excel
- Understanding the Excel interface
- Getting Help
- Tips for exporting to QuickBooks
Working with Excel & QuickBooks Together
- Sending reports to a new workbook
- Transferring reports to an existing workbook
- Moving and naming worksheets
- Aligning, deleting, and inserting worksheets
- Changing report headings
- Selecting, moving, merging, and editing cells
- Deleting columns and rows
Formatting in Excel
- Creating the look you want
- Adding borders
- Number styles: Accounting vs. Currency
- Using the Format Painter
- Adding tab colors and comments
- Freezing Panes (column and row heading show while scrolling)
- Understanding date formats
Calculations and Formulas in Excel
- Relative vs. absolute references
- Creating and copying formulas
- Array formulas
- 3-D formulas
- Using the formula Error Checking feature
Summarizing and Analyzing Data in Excel
- How to analyze numbers in Excel
- Using the Count, Average, and Mean functions
- Collapsing Excel reports (to hide and show relevant data)
- Using the Auto-Outline feature
- Filtering reports in Excel
- Grouping and sorting data
- Pivot Tables
- Using the What-If Analysis tool
Real World Applications for Excel
- Creating an amortization schedule
- Building an expense reimbursement form
- Speeding up bank reconciliations
- Creating graphs of QuickBooks data (in Excel!)
- Importing lists from Excel into QuickBooks
- Importing IIF files into QuickBooks
Customizing Excel
- Creating personalized toolbars
- Building your own menus
- Changing the screen layout
- Password protecting Excel files
- Setting the default format
Shortcuts and Saving Time in Excel
- Creating macros to automate Excel steps
- Mouse Shortcuts
- Keyboard Shortcuts
- Printing tips and tricks
Word: The Basics
- What are files and templates?
- Moving around in Word
- Understanding the Word interface
- Using different layout views
- Getting Help
Working with Word and QuickBooks Together
- Using the QuickBooks to Word link
- Creating a letter from scratch
- Converting an existing Word document
- Modifying Word letter templates
- Creating invoice cover letters
- Fixing “missing information” errors
Word Techniques
- Working with Word documents
- Understanding document compatibility issues
- Setting the Auto Recover options
- Entering, selecting, dragging, dropping, cutting, copying, pasting, and deleting in Word
- Using the built-in spelling and grammar checkers
Formatting in Word
- Understanding and using the Home tab
- Customizing fonts
- Highlighting fonts
- Using the format painter feature
- Creating and using bulleted and numbered lists
- Setting tabs, tab stops, and indents
- Creating and using styles and style sheets
- Adjusting margins
- Setting page breaks
- Printing word documents
Working with Document Objects in Word
- Adding a company logo to letters
- Re-sizing and re-positioning objects
- Creating watermarks
- Using Word symbols
- Using and modifying clip art and other pictures
- Working with tables
- Importing tables from Excel
- Inserting files
- Adding “Hyperlinks” to documents, web pages, and spreadsheets
Customizing Word
- Creating smart tags to use Word information in other programs
- Creating personalized toolbars
- Building your own menus
- Changing the screen layout
- Password protecting files
- Setting the default format
- Tracking changes in Word
Shortcuts and Saving Time
- Using keyboard shortcuts to find information
- Other keyboard shortcuts
- Auto-correcting Word documents
- Using different languages
- Creating and using Word templates
Mastering QuickBooks Desktop Enterprise Level 1
Getting Started
- Setting up your data files
- Moving around QuickBooks...EFFICIENTLY
Everyday Transactions
- Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
- Buying: bills, bill payments, checks, bills vs. checks, and credit memos
- Inventory: purchase orders, receiving items, adjusting inventory
- Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
- Banking: reconciling bank accounts and locating discrepancies
Special Transactions
- Giving and receiving refunds
- Voiding vs. deleting a check
- Applying credit memos
Working with Lists
- Special "Window" tricks
- Cleaning up lists (delete, hide and merge)
- Sorting and customizing lists
- "Collapsing" financial statements
- Preparing P&L by month, or as a percent of income
- Financial Statements
- Really understand the QuickBooks financial statements
- Setting up the Chart of Accounts
- Changing and fixing the Chart of Accounts
- Cash vs. Accrual accounting
- Using general journal entries
- Creating and using subaccounts
- Combining financial statements
Payroll
- Setting up payroll
- Entering year-to-date payroll information
- Setting up employees
- Creating payroll items
- Tracking and invoicing time
- Processing paychecks
- Modifying paychecks
- Making tax deposits
- Preparing tax forms
- Summarizing payroll data in Excel
Working with Reports
- Adding, deleting, resizing, and reordering columns
- Filtering and formatting reports
- Saving reports and creating memorized report groups
Advanced Features
- Password protecting QuickBooks
- Updating QuickBooks
- Working with Microsoft Excel
- Closing the books
- Finding transactions quickly and other time saving features
- Working with the Accountant's Copy feature
- Protecting your QuickBooks data
Tips & Tricks
- Keyboard shortcuts
- Tailoring company preferences
- Creating custom invoices and other forms
- Adding logos and custom fields to forms
Tricky Transactions
- Using online banking
- Handling bounced checks...easily
- Entering customer down payments/deposits
- Creating automatic transactions (memorizing transactions)
- Using credit cards
Enterprise Solutions Features
- Assigning the administrator
- Creating roles
- Setting user access levels
- Adding new users
- Working in different user “modes”
- Using inventory management features
- Working with special report features
Mastering QuickBooks Desktop Enterprise Level 1
Getting Started
- Setting up your data files
- Moving around QuickBooks...EFFICIENTLY
Everyday Transactions
- Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
- Buying: bills, bill payments, checks, bills vs. checks, and credit memos
- Inventory: purchase orders, receiving items, adjusting inventory
- Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
- Banking: reconciling bank accounts and locating discrepancies
Special Transactions
- Giving and receiving refunds
- Voiding vs. deleting a check
- Applying credit memos
Working with Lists
- Special "Window" tricks
- Cleaning up lists (delete, hide and merge)
- Sorting and customizing lists
- "Collapsing" financial statements
- Preparing P&L by month, or as a percent of income
- Financial Statements
- Really understand the QuickBooks financial statements
- Setting up the Chart of Accounts
- Changing and fixing the Chart of Accounts
- Cash vs. Accrual accounting
- Using general journal entries
- Creating and using subaccounts
- Combining financial statements
Payroll
- Setting up payroll
- Entering year-to-date payroll information
- Setting up employees
- Creating payroll items
- Tracking and invoicing time
- Processing paychecks
- Modifying paychecks
- Making tax deposits
- Preparing tax forms
- Summarizing payroll data in Excel
Working with Reports
- Adding, deleting, resizing, and reordering columns
- Filtering and formatting reports
- Saving reports and creating memorized report groups
Advanced Features
- Password protecting QuickBooks
- Updating QuickBooks
- Working with Microsoft Excel
- Closing the books
- Finding transactions quickly and other time saving features
- Working with the Accountant's Copy feature
- Protecting your QuickBooks data
Tips & Tricks
- Keyboard shortcuts
- Tailoring company preferences
- Creating custom invoices and other forms
- Adding logos and custom fields to forms
Tricky Transactions
- Using online banking
- Handling bounced checks...easily
- Entering customer down payments/deposits
- Creating automatic transactions (memorizing transactions)
- Using credit cards
Enterprise Solutions Features
- Assigning the administrator
- Creating roles
- Setting user access levels
- Adding new users
- Working in different user “modes”
- Using inventory management features
- Working with special report features
Mastering QuickBooks Desktop Enterprise Level 2
Customizing QuickBooks
- Modifying important preferences
- Customizing your Home Page
- Modifying the Icon Bar
- Creating and using custom fields
- Using account numbers
- Using classes (for departments, locations, etc.)
Sales Transactions, Tricks, and Workarounds
- Setting up Price Levels
- Sales Orders/backorders
- Batch invoicing
- Invoicing for billable costs
- Complex sales tax situations
- Creating and using estimates
- Progress invoicing
- Finding and fixing common errors in accounts receivable
- Two methods for handling customer deposits
- Managing collections
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Working with multiple accounts receivable accounts
- Entering retail sales
Purchase Transactions, Tricks, and Workarounds
- Purchasing and accounting for fixed assets
- Entering company loans with the Loan Manager
- Lines of credit
- Typical bill payment errors
- Preparing 1099s at year-end
- Employee and owner purchases
- Prepaid expenses
- Vendor deposits
- Vendor refunds
- Barter transactions
- Voiding prior period checks
- Using the Cash Flow Projection Tool
Items & Inventory
- Expenses vs. Items
- Inventory limitations
- Inventory adjustments
- Creating group items
- Working with inventory assemblies
- Units of measure
Advanced Tricks
- When should you start over with a new file?
- The limitations of QuickBooks
- Handling bank reconciliation errors
- Use multiple currencies
- Fixing errors in all areas of QuickBooks
Complete Setup
- Account setup: opening balances, special accounts, and opening balance equity
- Two methods for entering transaction history
- Checking the setup
Payroll Transactions, Tricks, and Workarounds
- Correcting the setup of payroll items
- Adding difficult payroll items
- Using payroll effectively for job costing
- Voiding/Reprinting paychecks
- Handling special payroll deductions and payments
- Preparing and adjusting W-2s
- Tracking employee loans
- Setting up and tracking workers compensation insurance
- Net to Gross paycheck calculations
Mastering QuickBooks Reporting
- Advanced report customization
- Report types in QuickBooks
- Importing and exporting reports
- Using special fields to improve reports
- Troubleshooting reports filters
- Memorizing reports and creating report groups
- Adding reports to the Icon Bar
- Powerful techniques for modifying reports in Excel
- Generating custom summary and transaction reports
- Graphing QuickBooks data in Excel
- Budgets and forecasts
- Combining financial statements
- Extending the QuickBooks database
- Using advanced fields for reports (customer type, custom fields, and more!)
Unlocking the Power of QuickBooks
- Deleting and archiving old transactions in your file
- Remote access (accessing your company file through the internet)
- Automating backups
- Tricks to make QuickBooks run faster and more efficiently
- Corrupt data files: how & why it happens, and what to do
- Verify and rebuild company files
Importing and Exporting
- Exchanging data between QuickBooks files
- Importing and exporting lists
- Importing and exporting customized forms
- Using reports with multiple company files
- Exchanging data between QuickBooks and other programs
- Working with integrated applications
- Using special Excel import feature
Secrets Your Accountant Should Know
- Common mistakes and their fixes
- Closing the books
- Getting information to and from your accountant
- Finding changes made to closed periods
- Understanding and using retained earnings
- Discovering quirks of QuickBooks journal entries
- Using reversing journal entries
- Understanding year-end procedures
- Using the Audit Trail and other reports to find errors
- Cash basis financial statements
- Special reports for your accountant
- What you really need to know to become an advanced user!
- Little known power features in all areas of QuickBooks
Mastering QuickBooks Desktop for Construction
Getting Started with QuickBooks
- Creating a new data file
- Setting up customers and jobs
- Accounts: opening balances, special accounts, and opening balance equity
- Completing setup: completing lists and payroll setup
- Two methods for entering transaction history
- Checking the setup
Job Costing
- Understanding items: the core of job cost tracking
- Guidelines for getting job cost information from QuickBooks
- Setting up items for accurate job costing
- Tracking committed costs
- Job costing payroll: wages, benefits, and taxes
- Allocating owner and partner time to jobs
- Running job profitability reports
- Tracking company's gross margin on jobs
- Using the Job Costing Center
- Running job status reports
- Two methods for tracking Work-in-Progress
Estimating and Invoicing
- Estimating jobs in QuickBooks
- Estimating fixed priced jobs
- Memorizing estimates (how and why)
- Progress invoicing against estimates
- Three methods to enter and automate change orders
- Batch invoicing
- Invoicing construction draws
- Using billing rate levels
Sales Transactions, Tricks, and Workarounds
- Entering statement charges
- Working with multiple accounts receivable accounts
- Finding and fixing common errors in accounts receivable
- Two methods for handling customer deposits
- Retainage
- Managing collections
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Tracking cost and sales of spec homes
Purchase Transactions, Tricks, and Workarounds
- Vendor deposits
- Preparing 1099s at year-end
- Tracking liability certificates
- Entering employee and owner purchases
- Prepaid expenses
- Vendor refunds
- Barter transactions
- Voiding prior period checks
- Automating purchase orders for jobs
Payroll Transactions, Tricks, and Workarounds
- Allocating benefits/taxes to jobs
- Job costing salaried employees
- Using payroll effectively for job costing
- Handling special payroll deductions and payments
- Tracking employee loans
- Setting up and tracking workers' compensation insurance
- Allocating owners' cost to jobs when they don't receive a paycheck
Mastering QuickBooks Reporting
- Advanced report customization
- Report types in QuickBooks
- Importing and exporting reports
- Using special fields to improve reports
- Troubleshooting report filters
- Memorizing reports and creating report groups
- Adding reports to the Icon Bar
- Powerful techniques for modifying reports in Excel
- Generating custom summary and transaction reports
- Graphing QuickBooks data in Excel
- Creating budgets and forecasts
- Combining financial statements
- Extending the QuickBooks database
- Using advanced fields for reports (job type, custom fields, and more!)
Reports for Job Cost
- Gross margin reports for open and closed jobs
- Estimate vs. actual reports
- Running unpaid/paid bills reports for jobs
- Job Cost by Vendor reports
- Time tracking reports
- Even more job cost reports!
Customizing QuickBooks
- Modifying important preferences
- Customizing your home page
- Modifying the Icon Bar
- Creating and using custom fields
- Using account numbers
- Using classes (for departments, locations, etc.)
Unlocking the Power of QuickBooks
- Deleting and archiving old transactions in your file
- Remote access (accessing your company file through the internet)
- Automating backups
- Tricks to make QuickBooks run faster and more efficiently
- Corrupt data files: how & why it happens, and what to do
- Verify and rebuild company files
Importing and Exporting
- Exchanging data between QuickBooks files
- Importing and exporting lists
- Importing and exporting customized forms
- Creating reports from multiple company files
- Exchanging data between QuickBooks and other programs
- Working with integrated applications
- Using the special Excel import feature
Secrets Your Accountant Should Know
- Common mistakes and their fixes
- Closing the books
- Getting information to and from your accountant
- Finding changes made to closed periods
- Understanding and using retained earnings
- Discovering the quirks of QuickBooks journal entries
- Using reversing journal entries
- Understanding year-end procedures
- Using the Audit Trail and other reports to find errors
- Cash basis financial statements
- Special reports for your accountant
- What you REALLY need to know to become an advanced user!
- Little-known powerful features in all areas of QuickBooks
Mastering QuickBooks Desktop for Nonprofits
The Basics
- Using the nonprofit menu
- Understanding the financial statements of a nonprofit
- The Unified Chart of Accounts (UCOA)
- Nonprofit forms and letters
- Setting up accounts for different types of nonprofits
- Setting up Classes and Programs
- Entering grants
- What's the Form 990?
Tracking Income
- Setting up members and donors
- Recording individual donations
- Recording lump sum donations
- Tracking and receiving grants
- Receiving general contributions
- Making deposits
Tracking Expenses
- Setting up vendors and employees
- Entering and paying bills
- Writing checks
- Using an outside payroll service
- Paying employees
- Paying payroll taxes
- Tracking volunteer time
- Classifying expenses and payroll by program
- Allocating expenses by percentage to programs
Standard Reports for Nonprofits
- Basic Profit & Loss Statement
- Profit & Loss Statement by month and by program
- Budget vs. actual reports
- Year-end financial statements for auditors, directors and accountant (for 990 tax form)
Customizing QuickBooks
- Adding, deleting, resizing, and reordering columns on reports
- Filtering and formatting reports
- Saving reports and creating memorized report groups
- Customizing forms
- Creating and using custom fields
- Exporting reports to Excel
Advanced Budgeting
- Entering and reviewing budgets
- Copying prior years' budgets
- Modifying budgets using Excel
- Importing an Excel budget
- Tracking budgets by program
- Entering budgets by grant
- Preparing budget reports for a Board of Directors
- Generating budget vs. actual reports
Pledges
- Entering pledges
- Reports of outstanding pledges
- Sending reminder letters for overdue pledges
Membership Organizations
- Invoicing for membership organizations
- Setting up members
- Reports of dues past-due
- Sending renewals
In-Kind Contributions
- Understanding In-kind Contributions
- Accounting for In-kind Contributions
Matching Grants
- Setting up Matching Grants
- Recording donations and pledges for Matching Grants
- Reports for Matching Grants
Capital Campaigns
- Creating a capital campaign
- Setting up accounts, classes, and budgets for a capital campaign
- Entering pledges, individual contributions, and lump-sum contributions
- Recording year-end adjustments
- Reports for capital campaigns
Special Events
- Creating a special event
- Setting up accounts, items, and budgets for a special event
- Accounting for sponsorship activities
- Entering ticket sales
- Tracking in-kind contributions, lump-sum deposits, and expenses
- Reports for special events
Direct Mail Pieces (Fundraising Letters)
- Creating fundraising letters
- Creating accounts and items for letters
- Two methods for entering income from letters
- Accounting for expenses
- Reports for fundraising letters
Fiscal Sponsorships
- Creating accounts, items, and customers
- Two methods for entering income
- Accounting for payments
- Reports for fiscal sponsorships
Tracking Donors/Volunteers
- Entering information for donors and volunteers
- Sending letters to donors
- Year-end reports for donors
- Tracking time for volunteers
Houses of Worship
- Running the Profit & Loss Statement by committee
- Creating special accounts and budgets
- Reports for Houses of Worship
Tracking Funds
- Creating classes and accounts for funds
- Entering transactions
- Recording beginning fund balances
- Reviewing fund balances
Advanced Features
- Using QuickBooks on a network (multi-user)
- Password protecting QuickBooks
- Updating QuickBooks
- Protecting your QuickBooks data
Payroll
- Setting up payroll
- Entering employees
- Setting up payroll items
- Tracking and invoicing time
- Processing paychecks
- Modifying paychecks
- Making tax deposits
- Preparing tax forms
Tricky Transactions
- Using online banking
- Handling bounced checks...easily
- Entering customer down payments/deposits
- Setting up automatic transactions (memorizing transactions)
- Using credit cards
Inventory
- Entering purchase orders
- Receiving inventory
- Adjusting inventory quantities
Mastering QuickBooks Desktop for Accountants Level 1
Getting Started
- Setting up your client's data files
- Moving around QuickBooks...EFFICIENTLY
Everyday Client Transactions
- Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
- Buying: bills, bill payments, checks, bills vs. checks, and credit memos
- Inventory: purchase orders, receiving items, adjusting inventory
- Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
- Banking: reconciling bank accounts and locating discrepancies
Special Transactions
- Giving and receiving refunds
- Voiding vs. deleting a check
- Applying credit memos
Working with Lists
- Special "Window" tricks
- Cleaning up lists (delete, hide and merge)
- Sorting and customizing lists
- "Collapsing" financial statements
- Preparing P&L by month, or as a percent of income
- Financial Statements
- Understanding QuickBooks financial statements
- Setting up the Chart of Accounts
- Changing and fixing the Chart of Accounts
- Applying Cash vs. Accrual accounting in QuickBooks
- Using general journal entries
- Entering reversing journal entries
- Creating and using subaccounts
- Using the Company Snapshot
Special Features for Accountants & Bookkeepers
- Supporting and understanding the different versions of QuickBooks
- Introduction to the Accountant version of QuickBooks
- Using the toggle feature to simulate your clients' QuickBooks
- QuickBooks journal entries: understand the unique quirks
- Modifying your clients' Chart of Accounts
- Creating customized financial statements using the Intuit Statement Writer
- Combining financial statements
- Using the working trial balance feature
Payroll
- Setting up your client's payroll
- Entering year-to-date payroll information
- Setting up employees
- Creating payroll items
- Tracking and invoicing time
- Processing paychecks
- Modifying paychecks
- Making tax deposits
- Preparing tax forms
- Summarizing payroll data in Excel
Working with Reports
- Adding, deleting, resizing, and reordering columns
- Filtering and formatting reports
- Saving reports and creating memorized report groups
Advanced Features
- Using petty cash
- Setting up your client's multi-user QuickBooks
- Password protecting QuickBooks
- Updating your client's QuickBooks
- Working with Microsoft Word and Microsoft Excel
- Closing the client's books
- Finding transactions quickly and other time saving features
- Working with the Accountant's Copy feature
- Protecting your client's QuickBooks data
Tips & Tricks
- Keyboard shortcuts
- Tailoring company preferences
- Creating custom invoices and other forms
- Adding logos and custom fields to forms
Tricky Transactions
- Using online banking
- Handling bounced checks...easily
- Entering customer down payments/deposits
- Setting up automatic transactions (memorizing transactions)
- Using credit cards
Special Features for Accountants & Bookkeepers
- Finding (and stopping) changes to client financial statements
- Using the Employee Organizer
- Running reports from the Employee Organizer
- Using the employee regulations guide
- Multi-user QuickBooks in Enterprise Solutions: Assigning the administrator, creating roles, setting access levels, and adding new users
- Working with the audit trail in Enterprise Solutions
Mastering QuickBooks Desktop for Accountants Level 2
Customizing QuickBooks for Your Client
- Modifying important preferences
- Customizing your client's home page
- Modifying the Icon Bar
- Creating and using custom fields
- Using account numbers
- Using classes (for departments, locations, etc.)
Sales Transactions, Tricks, and Workarounds
- Setting up Price Levels
- Sales Orders/backorders
- Batch invoicing
- Invoicing for billable costs
- Complex sales tax situations
- Creating and using estimates
- Progress invoicing
- Finding and fixing typical errors in accounts receivable
- Two methods for handling customer deposits
- Managing collections
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Working with multiple accounts receivable accounts
- Entering retail sales
Purchase Transactions, Tricks, and Workarounds
- Purchasing and accounting for fixed assets
- Entering company loans with the Loan Manager
- Lines of credit
- Typical bill payment errors
- Preparing 1099s at year-end
- Employee and owner purchases
- Prepaid expenses
- Vendor deposits
- Vendor refunds
- Barter transactions
- Voiding prior period checks
- Using the cash flow projection tool
Items & Inventory
- Expenses vs. Items
- Inventory limitations
- Inventory adjustments
- Creating group items
- Working with inventory assemblies
- Units of measure
Advanced Tricks
- When should you start over with a new file?
- The limitations of QuickBooks
- Handling bank reconciliation errors
- Use multiple currencies
- Fixing errors in all areas of QuickBooks
Complete Setup
- Account setup: opening balances, special accounts, and opening balance equity
- Completing setup: completing lists, setting up payroll
- Two methods for entering transaction history
- Checking the setup
Payroll Transactions, Tricks, and Workarounds
- Correcting the setup of payroll items
- Adding difficult payroll items
- Using payroll effectively for job costing
- Voiding/Reprinting paychecks
- Special payroll deductions and payments
- Preparing and adjusting W-2s
- Employee loans
- Setting up and tracking workers compensation insurance
- Net to Gross paycheck calculations
Mastering QuickBooks Reporting
- Advanced report customization
- Report types in QuickBooks
- Importing and exporting reports
- Using special fields to improve reports
- Troubleshooting reports filters
- Memorizing reports and creating report groups
- Adding reports to the Icon Bar
- Powerful techniques for modifying reports in Excel
- Custom summary and transaction reports
- Graphing QuickBooks data in Excel
- Budgets and forecasts
- Combining financial statements
- Extending the QuickBooks database
- Using advanced fields for reports (customer type, custom fields, and more)
Unlocking the Power of QuickBooks
- Deleting and archiving old transactions in your client's file
- Remote access (accessing a company file through the internet)
- Automating backups
- Tricks to make QuickBooks run faster and more efficiently
- Corrupt data files: how, why, and what to do
- Verifying and rebuilding company files
Importing and Exporting
- Exchanging data between QuickBooks files
- Importing and exporting lists
- Importing and exporting customized forms
- Using reports with multiple company files
- Exchanging data between QuickBooks and other programs
- Working with integrated applications
- Using special Excel import feature
Working with Clients
- Common client mistakes and their fixes
- Closing the books
- Getting information to and from your client
- Finding changes made to closed periods
- Understanding and using retained earnings
- Discovering quirks of QuickBooks journal entries
- Using reversing journal entries
- Understanding year-end procedures
- Using the Audit Trail and other reports to find errors
- Cash basis financial statements
- Special reports you'll need as the accountant
- What you REALLY need to know to become an advanced user!
- Little known power features in all areas of QuickBooks
More Features for Accountants
- Correcting common mistakes with undeposited funds
- Changing account types to correct client financial statements
- Using the Client Data Review feature to review a client's file
- Converting your clients from Quicken
- Using the Fixed Asset Manager: Setting up for a new client, adding assets, and calculating depreciation
Mastering QuickBooks Online Payroll
Payroll Setup
- Payroll signup
- Employee setup, including W4, schedule, pay, deductions, payment method, YTD payroll, and company information
- Company setup - taxes
- Payroll settings
Payroll Cycle
- Running payroll
- Payroll reports
- Paying taxes
- Filing tax forms
- Paying non-tax liabilities
- Editing employee information
Advanced Payroll Topics
- Employee loans and advances
- Employee reimbursements
- Deleting paychecks
Mastering QuickBooks Online Advanced Features
Customer User Permissions
- User types
- Setting up new users
Accelerated Invoicing
- Entering multiple invoices
- Editing multiple invoices
- Import invoice setup
- Importing invoices
Smart Reporting (Fathom)
- Sign up and navigation
- Key performance indicators
- Cash flow and profitability
- Creating reports
Mastering QuickBooks Online Advanced Level 1
Get Started and Set Up
- Set up your company account
- Import your company data from Desktop or Excel
- Set up accounts and beginning balances
- Enter historical transactions
- How to get around QuickBooks Online Advanced
- What to look for on transactions
Organize your info
- Set up lists of customers, vendors and accounts
- Discover how to add, edit, merge and delete list entries
- Learn how to read a Balance Sheet and Profit & Loss statement
- Understand which types of accounts appear on each statement
- Organize your Chart of Accounts with subaccounts
- Learn the basics of journal entries
- Set up and use products and services
Everyday Money-In Transactions
- Learn how to get the most from the Customers List
- Understand when to use an invoice versus a sales receipt
- Use undeposited funds to combine multiple customer payments into a single deposit
- Generate statements for customers
- Run sales reports to understand what you've sold and who you’ve sold it to
- Track sales information unique to your business with custom fields
- Customize sales forms so that you always put your best foot forward with customers
- Send estimates to customers and generate invoices from approved estimates
Time-Saving Techniques
- Find transactions quickly with multiple search options
- Set up recurring transactions
- Discover the benefits of QuickBooks Payments
- Use QuickMath and date shortcuts to quickly record transactions and run reports
Sales Tax
- Set up sales tax tracking from scratch
- Understand sales tax options for products/services and customers
- Record a taxable and a non-taxable sale
- Run sales tax reports
- Review and pay sales tax
Everyday Money-Out Transactions
- Learn how to get the most from the Vendor List
- Understand when to use a bill versus a check or expense
- Discover how to record and print checks
- Set up and use credit cards
- Turn on and record customer/project costs
- Enter and use credits from vendors
- Understand when and how to void or delete a transaction
Get the Most from Online Banking
- Download transactions directly from your bank and credit cards
- Explore the online banking center
- Understand when to Add or Match a transaction
- Enter details on downloaded transactions
- Discover when you should exclude a transaction
- Enter personal expenses
- Record transfers
- Learn the best practices to record a credit card payment
Reconcile Bank Accounts
- Discover what a reconciliation really is
- Perform and complete a reconciliation
- Understand what to do if something goes wrong
- Learn how to use account registers
Get the Most from the Mobile App
- Download and install the QuickBooks Online mobile app
- Look up information about customers and vendors from your phone
- Perform online banking tasks from your mobile device
- Record invoices and expenses from your phone or tablet
Work with Reports
- Understand the types of reports: List, Summary and Detail
- Customize columns: add, reorder, delete, and resize
- Save report customizations
- Set up email schedules for reports
- Get the most from Smart Reporting powered by Fathom
Uncover Hidden Benefits
- Set up users and roles
- Assign access rights and user levels or roles
- Use the Audit Log
- Close the books
- Invite your Accountant
Set up and Run Payroll
- Sign up for payroll services
- Set up employees, deductions and company contributions
- Tracking time
- Process paychecks
- Check tax deposits and forms
Set up and Use Inventory
- Understand the accounts and account for inventory
- Set up and track inventory
- Discover how to record inventory purchases and sales
- Correct inventory levels when something goes wrong
Mastering QuickBooks Enterprise Solutions Diamond Level 2
Customizing QuickBooks
- Modifying important preferences
- Customizing your Home Page
- Modifying the Icon Bar
- Creating and using custom fields
- Using account numbers
- Using classes (for departments, locations, etc.)
Sales Transactions, Tricks, and Workarounds
- Setting up Price Levels
- Sales Orders/backorders
- Batch invoicing
- Invoicing for billable costs
- Complex sales tax situations
- Creating and using estimates
- Progress invoicing
- Finding and fixing common errors in accounts receivable
- Two methods for handling customer deposits
- Managing collections
- Writing off bad debts
- Customer under- and over-payments
- Transferring customer credits
- Working with multiple accounts receivable accounts
- Entering retail sales
Purchase Transactions, Tricks, and Workarounds
- Purchasing and accounting for fixed assets
- Entering company loans with the Loan Manager
- Lines of credit
- Typical bill payment errors
- Preparing 1099s at year-end
- Employee and owner purchases
- Prepaid expenses
- Vendor deposits
- Vendor refunds
- Barter transactions
- Voiding prior period checks
- Using the Cash Flow Projection Tool
Items & Inventory
- Expenses vs. Items
- Inventory limitations
- Inventory adjustments
- Creating group items
- Working with inventory assemblies
- Units of measure
Advanced Tricks
- When should you start over with a new file?
- The limitations of QuickBooks
- Handling bank reconciliation errors
- Use multiple currencies
- Fixing errors in all areas of QuickBooks
Complete Setup
- Account setup: opening balances, special accounts, and opening balance equity
- Two methods for entering transaction history
- Checking the setup
Payroll Transactions, Tricks, and Workarounds
- Correcting the setup of payroll items
- Adding difficult payroll items
- Using payroll effectively for job costing
- Voiding/Reprinting paychecks
- Handling special payroll deductions and payments
- Preparing and adjusting W-2s
- Tracking employee loans
- Setting up and tracking workers compensation insurance
- Net to Gross paycheck calculations
Mastering QuickBooks Reporting
- Advanced report customization
- Report types in QuickBooks
- Importing and exporting reports
- Using special fields to improve reports
- Troubleshooting reports filters
- Memorizing reports and creating report groups
- Adding reports to the Icon Bar
- Powerful techniques for modifying reports in Excel
- Generating custom summary and transaction reports
- Graphing QuickBooks data in Excel
- Budgets and forecasts
- Combining financial statements
- Extending the QuickBooks database
- Using advanced fields for reports (customer type, custom fields, and more!)
Unlocking the Power of QuickBooks
- Deleting and archiving old transactions in your file
- Remote access (accessing your company file through the internet)
- Automating backups
- Tricks to make QuickBooks run faster and more efficiently
- Corrupt data files: how & why it happens, and what to do
- Verify and rebuild company files
Importing and Exporting
- Exchanging data between QuickBooks files
- Importing and exporting lists
- Importing and exporting customized forms
- Using reports with multiple company files
- Exchanging data between QuickBooks and other programs
- Working with integrated applications
- Using special Excel import feature
Secrets Your Accountant Should Know
- Common mistakes and their fixes
- Closing the books
- Getting information to and from your accountant
- Finding changes made to closed periods
- Understanding and using retained earnings
- Discovering quirks of QuickBooks journal entries
- Using reversing journal entries
- Understanding year-end procedures
- Using the Audit Trail and other reports to find errors
- Cash basis financial statements
- Special reports for your accountant
- What you really need to know to become an advanced user!
- Little known power features in all areas of QuickBooks
Mastering QuickBooks Online Advanced Level 2
Setup Tips
- Start a new company or start over with an existing account
- Import accounts, customers, vendors and products & services
- Enter opening balances for customers, vendors and accounts
- Set up online banking and record your transaction history
Customize QuickBooks
- Modify important account settings
- Use classes and locations to divide your company's info
- Create and use custom fields
Items & Inventory
- Set up and use bundles
- Track and build assembled inventory
- Record the purchase of non-inventory products and services
Sales Transactions, Tricks and Workarounds
- Set up Price Rules
- Invoice for billable costs
- Find and fix typical errors in accounts receivable
- Handle customer deposits
- Write off bad debts
- Deal with Customer under- and over-payments
- Transfer customer credits
- Enter retail sales
- Record a bounced check from a customer
Purchase Transactions, Tricks and Workarounds
- Purchase and account for fixed assets
- Enter loans and loan payments
- Set up and maintain lines of credit
- Correct typical bill payment errors
- Prepare 1099s
- Record employee and owner purchases
- Enter and distribute prepaid expenses
- Record and use deposits given to vendors
- Set up and maintain a petty cash account
- Record refunds from vendors
- Void checks from prior years
Project and Job Costing
- Set up and use projects
- Account for business owner's time
- Track estimated vs. actual costs
- Create budgets for projects
QuickBooks Online Accountant Features
- Journal entry rules
- Reverse journal entries
- Set up Closing entries
- Undo reconciliations
- Use the client dashboard to check up on your clients
- Discover how to quickly reclassify transactions
Other Tips & Tricks
- Set up and use multicurrency
- Remove all billable time and costs
- Purge a company's data
- Export data to Excel or Google Sheets
Mastering QuickBooks Online Advanced for Construction
Setup Tips
- Start a new company or start over with an existing account
- Import accounts, customers, vendors and products & services
- Enter opening balances for customers, vendors and accounts
- Set up online banking and record your transaction history
Customize QuickBooks
- Modify important account settings
- Use classes and locations to divide your company's info
- Create and use custom fields
Project and Job Costing
- Set up and use projects
- Account for business owner’s time
- Track estimated vs. actual costs
- Use work in progress to track work over time
- Discover methods to record committed costs
Estimates
- Record and send estimates for fixed price jobs
- Use estimates to create invoices
- Track how much of an estimate has been invoiced
- Set up recurring estimates for common quotes
- Record change orders for a job
- Discover how to set up estimates for draws
Sales Transactions, Tricks and Workarounds
- Use bundles to group common services and products
- Handle customer deposits
- Invoice for billable costs
- Write off bad debts
- Record a bounced check from a customer
- Find and fix typical errors in accounts receivable
- Track retainage withheld and then charge for retainage
- Deal with Customer under- and over-payments
- Transfer customer credits
- Find and fix common problems with undeposited funds
Purchase Transactions, Tricks and Workarounds
- Purchase and account for fixed assets
- Enter loans and loan payments
- Set up and maintain lines of credit
- Correct typical bill payment errors
- Prepare 1099s
- Record employee and owner purchases
- Enter and distribute prepaid expenses
- Record and use deposits given to vendors
- Set up and maintain a petty cash account
- Record refunds from vendors
- Void checks from prior years
QuickBooks Online Accountant Features
- Journal entry rules
- Reverse journal entries
- Set up Closing entries
- Undo reconciliations
- Use the client dashboard to check up on your clients
- Discover how to quickly reclassify transactions
Spec Homes and Office Procedures
- Establish roles and responsibilities for an office
- Design systems for the work your office does
- Set up and record work in progress on a spec home
- Record the sale of a spec home
- Enter closing costs and loan information on a spec home
Other Tips & Tricks
- Set up and use multicurrency
- Remove all billable time and costs
- Purge a company's data
- Export data to Excel or Google Sheets
Mastering QuickBooks Online Payroll
Payroll Setup
- Discover the difference between the payroll subscriptions
- Learn what to have on hand when setting up payroll
- Set up employees, pay rates, deductions and year-to-date payroll
- Enter company information and set up taxes
Payroll Tasks
- Track time with weekly timesheets
- Discover how to track time for customers and projects
- Learn how to run time reports
- Pay employees and print checks or paystubs
- Run liability reports and pay liabilities
- Set up and record employee loans/advances
Mastering QuickBooks Time for QuickBooks Online Advanced
Setup Tips
- Discover how to set up your employees/contractors in QuickBooks Time
- Enter Customer and Job information so you can track time by project
- Assign pay rates and overtime amount to your team
- Learn how to map QuickBooks payroll items to QuickBooks Time
Work with Your Team
- Follow best practices to set up new team members
- Schedule shifts so all of your team members are on the same page
- Set up vacation/time off codes to sync data between QuickBooks Time and QuickBooks
Record Time
- Discover how to record employee or contractor time from a computer or mobile device
- Update time to correct mistakes, or even delete it entirely
- Manage and approve before it’s synced with QuickBooks
- Export approved time to QuickBooks so you can build reports and run payroll
Mastering QuickBooks Online Advanced Exclusive Features
Users & Roles
- Learn about the different types of users and roles
- Set up a new role and apply it to a user
- Discover how to edit and delete a role or user
Workflows & Tasks
- Understand how workflows and tasks automates your operations
- Set up an approval process for invoices
- Add a reminder to record your bank deposits
- Get paid faster and avoid penalties with automated reminders
- Ensure every invoice is sent with reminders or automated emails
- Automatically notify customers anytime you receive their payment
- Discover how to make QuickBooks add notes to overdue invoices
- Learn how to change or delete workflows
- Delegate tasks to your team with tasks
Custom Fields
- Understand how custom fields can help you track your data
- Set up a custom field for information about your customers
- Add a custom field for vendor-related information
- Track data on transactions with custom fields
- Run reports to get the information from your custom fields
Batch Transactions
- Learn how to save time with batch transactions
- Record and send multiple invoices from a single window
- Discover how to delete multiple invoices at the same time
- Enter multiple deposits from a single window
- Paste information from a spreadsheet directly into QuickBooks
Reports
- Gain insight into your business with smart reporting by Fathom
- Use the KPI Dashboard to gather information into a single location
- Track the profitability of your business with the profitability graph
- Monitor your cash flow with the cash flow graph
- Use Fathom to automate your reporting
Company Backups and Importing
- Backup your company and restore it to a previous point in history
- Discover how to import budgets from a csv file
Mastering QuickBooks Time for QuickBooks Desktop
Setup Tips
- Discover how to set up your employees/contractors in QuickBooks Time
- Enter Customer and Job information so you can track time by project
- Assign pay rates and overtime amount to your team
- Learn how to map QuickBooks payroll items to QuickBooks Time
Work with Your Team
- Follow best practices to set up new team members
- Schedule shifts so all of your team members are on the same page
- Set up vacation/time off codes to sync data between QuickBooks Time and QuickBooks
Record Time
- Discover how to record employee or contractor time from a computer or mobile device
- Update time to correct mistakes, or even delete it entirely
- Manage and approve before it’s synced with QuickBooks
- Export approved time to QuickBooks so you can build reports and run payroll
Mastering QuickBooks Online for Nonprofits
Accounts
- Understand the types of accounts
- Explore important balance sheet accounts for nonprofits
- Compare the income/expense accounts used for different nonprofits
- Organize the Chart of Accounts with subaccounts
Classes
- Discover how the classes feature helps nonprofits organize their programs
- Add classes to your QuickBooks file
- Assign classes to transactions
- Explore how classes benefit different types of nonprofits
Budgets
- Enter yearly budgets
- Run reports to compare budgets to actual income/costs
- Set up budgets for specific programs and grants
- Customize budget reports for in-depth information
Income
- Record donations
- Discover the limitations of depositing income without tracking donors
- Run reports that summarize and track donations
- Record income from grants
- Record other contributions such as membership fees
Lists
- Track Donors on the Customers List
- Explore how items work in QuickBooks
- Setup Items to track donations
- Track your vendors
- Add employees to the Employee List
Expenditures
- Learn the benefits of tracking Accounts Payable
- Track what you owe vendors with bills
- Review and pay unpaid bills
- Write and print checks
- Record Paychecks
- Record tax payments
Work with Reports
- Run a Profit & Loss Statement for your nonprofit
- Organize your Profit & Loss Statement by program or by month
- Track your budgets with the Budgets vs. Actuals report
- Summarize your year-end with financial reports
Time-Saving Tricks
- Customize the look, feel, and layout of your forms
- Memorize transactions for QuickBooks to enter for you
- Customize the columns on reports
- Edit the Header/Footer of a report
- Change the fonts and numbers on reports
- Filter reports to see just the information you need
- Sort reports by different variables such as by date, customer, or item
- Save custom reports to run again in the future
- Track information unique to your organization with custom fields
- Export reports to Excel
- Discover the best practices for working with QuickBooks reports in Excel
- Customize a letter for your nonprofit organization
Track Restricted Grants
- Set up the Customer Types feature to track restricted grants
- Record the income from a restricted grant
- Assign expenses that use grant funds
- Monitor grant funds with reports
Pledges
- Enter expected income (pledges)
- Track outstanding pledges
- Receive payments against pledged donations
- Remind donors about pledges
- Discover how pledges appear on financial statements
Membership Dues
- Create a template for recording membership dues
- Optimize the Items/Customers list for membership dues
- Enter an individual membership fee
- Batch enter membership dues
- Monitor unpaid dues
- Receive payment against membership dues
- Use letters for past due renewals
- Monitor non-renewals with reports
Payroll Setup
- Walk through payroll setup step-by-step
- Schedule how often you pay employees
- Determine the payroll preferences that work for you
- Add and edit payroll items such as compensation, deductions, and company contributions
- Add employees
- Enter employee payroll and tax information
- Track sick and vacation time for employees
Time Tracking
- Set up time tracking
- Enter time on weekly timesheets
- Track subcontractors’ time
- Invoice customers for time
- Run productivity reports
Run Payroll
- Create paychecks for employees
- Print paychecks and pay stubs
- Pay taxes and other liabilities such as health insurance and retirement contributions
- Generate a 941 form to file with the IRS
- Run payroll reports
Banks & Credit Cards
- Record Non-sufficient Funds (NSF) or bounced checks
- Enter customer prepayments and deposits
- Setup and use credit cards charges
- Record credit card payments
- Track expenses paid with petty cash in QuickBooks
- Set up QuickBooks to automatically download banking statements (Bank Feeds)
- Add and match transactions from the bank feed
- Create rules to automatically rename or enter transactions in the bank feed
Inventory
- Explore the Inventory Center
- Learn how the purchasing cycle helps you track inventory
- Monitor inventory levels with the Inventory Stock Status report
- Record purchase orders
- Receive inventory with a bill
- Pay bills
- Use the Physical Inventory Worksheet to count inventory
- Adjust inventory to match physical counts or correct errors
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