November 27, 2019 en_SG As your business grows and you start to process more and more invoices, managing them manually in Word, Excel, Sheets or PDF documents can become a real challenge. It might be time to switch to accounting software to eliminate manual data entry, automate and keep more accurate records. Has your Business Outgrown Manual Invoicing?

Has your Business Outgrown Manual Invoicing?

By QuickBooks Asia November 27, 2019

Has your business outgrown manual invoicing?

While invoice templates can be useful for a company just getting off the ground, they eventually become too cumbersome to use when it comes to managing high volumes of invoices. As your business grows and you start to process more and more invoices, it might be time to switch to accounting software.

Eliminate manual data entry, keep more accurate records

As your list of customers and vendors grow, and the volume of your transactions increases, managing it in Word or PDF documents can become a real challenge. Take reporting for example—which requires you to come up with spreadsheet formulas to get the information you need. This process can become very time consuming (not to mention tedious) when you’re working with a lot of business data.

Invoicing and accounting software, on the other hand, are designed to scale with your growing business. Because these programs can pull real-time data from your financial institution, you’ll save a lot of time on data entry alone. Plus, you’ll keep more accurate records. With invoicing and accounting software, you can easily bill your clients, track your invoices, and monitor payments using an easy-to-manage system that does most of the work for you.

Smart and seamless invoicing

QuickBooks allows you to automatically enter invoices and estimates, eliminating the risk of double entries—which makes for smoother and more accurate expense management. You’ll expedite payments, to boot. The best part? QuickBooks automatically matches the payment with the invoice in your books for you, saving you even more time and keeping your books accurate.

Some final thoughts

Even if you’ve done all the prep work and transition into your invoicing and accounting software without a hitch, just remember that it’s okay to cut yourself slack if you do hit some speed bumps along the way. It’s important to give yourself enough time to acclimate to your new workflow. Integrating invoicing into your accounting workflow is a great way to save time and streamline your processes—so you can get paid faster. It might not happen overnight, but before you know it, you’ll be a pro!

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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