Non-Tax Liabilities


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Run the Payroll Deductions/Contributions report to check how much you owe for the period in question. Click Reports, then in the Search box, enter “Payroll Deductions” to run the report.

Check the report for what you owe. For each deduction, QuickBooks shows how much the employee paid and how much the company contributed. Not all deductions have an employee and company portion. Note: The report doesn’t reflect any payments you’ve made. Also, you only see how much you owe for the period selected.

Click Transactions > Chart of Accounts to open the Chart of Accounts and find the name of the account QuickBooks uses for each deduction.

Scroll down until you see Payroll Liabilities.

QuickBooks creates a subaccount for each deduction, such as Health Insurance.

To record the payment, go to the Plus Sign Menu and under Vendors choose Check.

For the payee, add the name of the vendor. In this example, we’ll use Good Health Insurance.

And for the Account, choose one of the Payroll Liabilities accounts you saw on the Chart of Accounts. In this example, we’ll use Payroll Liabilities > Good Health Insurance.

Enter the amount you owe. If you make this payment on the vendor’s website or by electronic payment, type EFT as the check number. Otherwise, print and mail your check.

Go back to the Chart of Accounts (Transactions > Chart of Accounts) and check to be sure the payment was recorded correctly.

If the balance is zero, then that means the payment was recorded and you owe nothing.