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HMRC recognised

Frequently asked questions

  • Can I manage my VAT with QuickBooks?

    You can track your VAT then prepare and submit your return to HMRC using any one of the QuickBooks Online plans: Simple Start, Essential and Plus.

  • I work in construction. Does QuickBooks have what I need?

    If you need to manage Construction Industry Scheme (CIS) obligations try our QuickBooks Online plans: Simple Start, Essentials and Plus.

  • Can I cancel at any time? Is there a cancellation fee?

    There’s no contract or obligation when you use QuickBooks. You can cancel any time. There’s no cancellation fee.

  • Can I work with my accountant in QuickBooks?

    Of course. It’s easy to invite them to access your QuickBooks account. Need to find an accountant? Check out our searchable directory.

  • Can I import data from my spreadsheets directly in QuickBooks?

    Yes. You can import Customer, Supplier, Items, and Chart of Accounts from an Excel spreadsheet in several ways.

  • If I need different features can I upgrade to a new plan?

    You can instantly upgrade to our Essential or Plus subscriptions and your data will be instantly available. If you’re moving from Self-Employed to one of our QuickBooks Online products just contact us and we can move your data over for you.

  • I need to complete a Self Assessment. Which plan is right for me?

    You can only prepare Self-Assessment tax returns using QuickBooks Self-Employed. At the moment we only support SA103S, the self-employment form – not partnerships, property income or capital gains.

  • What’s the difference between cash and accrual-based accounting? Does QuickBooks support both?

    Cash-basis accounting means keeping records when you pay or receive money. Accrual-basis accounting records when you get a bill or raise an invoice. QuickBooks Online Simple Start, Essentials and Plus all support both cash and accrual accounting. QuickBooks Self-Employed is cash-based only.

Full feature comparison


Simple Start



Track income & expenses
Import transactions securely from multiple bank accounts, credit cards, PayPal and more
Snap photos of your receipts — we’ll automatically extract the key details and categorise it
Record your expenses and we'll sort them into categories, ready for tax time
Making Tax Digital for VAT
Prepare your VAT in line with MTD even if you're still using spreadsheets, with our bridging software
Submit your VAT return with confidence after checking for errors with VAT error checker
Get a reminder to submit your return directly to HMRC and confirmation when it's received
VAT error checker VAT checker
Save time on manual checks — VAT error checker spots common errors, duplicates and anomalies for you
Tap into Machine learning — VAT error checker identifies any VAT codes that look out of place
Submit your VAT return directly to HMRC with the peace of mind that you're not over or underpaying
Mileage tracking
Auto-track your mileage effortlessly using your smartphone’s GPS
Sort business trips from personal journeys with a simple swipe
Run reports that break down your mileage for potential tax deductions
Unlimited invoicing
Create and send invoices on the go and get paid faster
Create and send customised, pay-enabled invoices from any device
Accept credit card, debit card Direct Debit and PayPal payments directly from your invoice
Get a message when your invoices have been opened or paid
Snap, sort & store receipts
Snap your receipts on the go — we'll sort and store them automatically
Save hours of manual data entry—we automatically upload the info from your receipts
Upload or email multiple receipts—we'll extract the data add it your QuickBooks account
Connect your bank
Connect your bank, credit card and PayPal account to QuickBooks
Get all your transactions automatically imported, reconciled and categorised
Enjoy more control — all Open Banking connections are regulated under PSD2
Run reports
Run and export reports including profit & loss, expenses and balance sheets
Create customised reports and get the insights that are important to your business
Track your cash flow and seeing a report on your dashboard to avoid any nasty surprises
Manage CIS transactions
Get contractor and sub-contractor deductions calculated for you
Use CIS reports in QuickBooks to help file with HMRC
Add unlimited sub-contractors
Manage bills & payments
Know exactly what you owe and avoid late payments by seeing which bills are due
Record payments and create recurring expenses
Pay multiple vendors and multiple invoices at the same time
Import bills from your suppliers and see when they're due
Add Payroll from just £4/ mo
Manage your payroll and business finances all in one place - there’s no need for additional software
Award-winning phone support from a QuickBooks expert
Choose the simplicity of QuickBooks Online Payroll or the fully comprehensive QuickBooks Online Advanced Payroll
Add extra users
Create 1 user profile
Create 3 user profiles
Create 5 user profiles
Invite your accountant to access your books for real-time collaboration
Give employees access to specific features to improve efficiency
Control user access to protect sensitive data and share reports without needing to share your log in
Supports multi-currencies
Trade in over 145 currencies just as easily as you do in pounds sterling
Build good relationships with your customers by working in their local currencies
Invoice without the hassle — use our automatic exchange rate, or manually enter your own
Track employee time
Track chargeable hours and expenses by client or employee, then automatically add the amount to an invoice
Give employees protected access so they can enter their own time—or log it yourself
Track project profitability
Get a view of every project, all in one place
Track the cost of labour, payroll and expenses – effortlessly
See a project's profitability at a glance, with clear dashboards and reports
Create estimates
Create estimates, quotes and proposals for potential customers
Email estimates directly from Quickbooks and acccept electronic signatures as approval
Convert estimates into invoices in an instant
Set budgets
Set monthly, quarterly or annual budgets to help manage profitability
Get predictions of your income and expenses to help set realistic budgets for projects
Keep track of spending against budget, to make sure you stay on target
HMRC Self Assessment
Be confident about how much income tax you owe – all year round
Have your Self Assessment figures automatically calculated for you with a detailed breakdown
Get expenses stored and sorted into categories, ready for tax time
Separate personal and business transactions
Separate business income and expenses from your personal transactions with a simple swipe
Add special notes or reminders to transactions
Income tax estimates
Get income tax estimates, so you know exactly how much you'll need to pay
Have National Insurance contributions (NIC2 and NIC 4) automatically worked out for you
Download Tax assessment summaries for your records or to share with your accountant