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How to add a preferred supplier and create a purchase order using that preferred supplier

You can assign a preferred supplier to specific inventory items to save time when reordering those items and also create a purchase order using the preferred supplier you assigned.

Note: Supplier specific inventory items are only available in QuickBooks Online Plus.


To add a preferred supplier

You won’t be able to assign preferred suppliers if you have not yet entered them in QuickBooks Online. Here are the steps to do that:

  1. Select Settings ⚙on the toolbar, then choose Products and Services.
  2. In the Products and Services screen, select New then choose the appropriate product type.
  3. Enter all necessary information. In the Preferred Supplier drop-down, choose the name of the supplier you usually purchase  items from.
  4. Select Save and Close.

To create a purchase order using your preferred supplier

Here's how to create a purchase order using your preferred supplier:

  1. From the left menu select Sales, then choose Products and Services.
  2. Select the item you want to reorder.
  3. In the Action column, select the Edit drop-down and choose Reorder.
  4. A Purchase Order window pops up which contains your supplier and item information.
  5. Select Save and send.
Note: Batch action reordering is currently not supported. Add the supplier manually to the Purchase Order in cases where you have used batch action.

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