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Fishbowl
Level 2

How to link expenses to credit card statements

I uploaded my VISA statements into QuickBooks Online but now I have a hard time figuring out how to record the charges as expenses paid on the VISA. Honestly, I spent a lot of time trying to figure this out and I'm sure I'm just missing something very simple. 

 

It seems like I need to create a bill for the VISA statement but how do I link the bill to each expense? 

 

Can someone point me to an article or a video that explains step by step what to do after uploading the statements?

 

Thank you very much in advance!

Solved
Best answer May 07, 2020

Best Answers
JamesM
QuickBooks Team

How to link expenses to credit card statements

Hi there,

 

Good job on uploading the VISA statements. QuickBooks is designed to make your work easier. Don't worry, I'd be glad to assist so you can save time and focus on what you love. 

 

Once you add the bills in QuickBooks, they’ll show up in the For Review tab where you can review, edit, and match transactions.

  1. From the left menu, select Banking or Transactions .
  2. Go to the Receipts tab.
  3. From here, you can select the row to have a side-by-side view of the receipt you sent and the data we extracted. You can also select:
    • Review to edit the extracted information for the receipt. If there are multiple matches, selecting Review allows you to choose the match you want.
    • Add to create a new expense in QuickBooks with the receipt attached.
    • Match when you’re ready to match the receipt with an existing record in QuickBooks.
    • Note: If an imported banking transaction and a receipt are both in For Review, QuickBooks won’t suggest a match until you select Add for one of them.

I encourage you to check out this helpful article for more on how to: Capture and categorize receipts and bills.

 

Here's another good resource to take a look at: Categorize and match online bank transactions in QuickBooks Online.

 

In case you have other questions, feel free to contact our support team using this link here.

 

 

View solution in original post

3 Comments 3
JamesM
QuickBooks Team

How to link expenses to credit card statements

Hi there,

 

Good job on uploading the VISA statements. QuickBooks is designed to make your work easier. Don't worry, I'd be glad to assist so you can save time and focus on what you love. 

 

Once you add the bills in QuickBooks, they’ll show up in the For Review tab where you can review, edit, and match transactions.

  1. From the left menu, select Banking or Transactions .
  2. Go to the Receipts tab.
  3. From here, you can select the row to have a side-by-side view of the receipt you sent and the data we extracted. You can also select:
    • Review to edit the extracted information for the receipt. If there are multiple matches, selecting Review allows you to choose the match you want.
    • Add to create a new expense in QuickBooks with the receipt attached.
    • Match when you’re ready to match the receipt with an existing record in QuickBooks.
    • Note: If an imported banking transaction and a receipt are both in For Review, QuickBooks won’t suggest a match until you select Add for one of them.

I encourage you to check out this helpful article for more on how to: Capture and categorize receipts and bills.

 

Here's another good resource to take a look at: Categorize and match online bank transactions in QuickBooks Online.

 

In case you have other questions, feel free to contact our support team using this link here.

 

 

beckyjbiter
Level 1

How to link expenses to credit card statements

I got that down finally, but now i wonder, when I post the transactions on the visa for the month, but the payment isnt due on those charges until the next month, does that matter? do I have to do a Payable post somehow? Thanks so much for the help!

JamesM
QuickBooks Team

How to link expenses to credit card statements

Hi beckyjbiter. I want to make sure you get the support you need with this. I recommend reaching out to your accountant for expert advice. If you're not in contact with one, I encourage you to search for one on our website using this link here. Doing this will help prevent any future discrepancies. I'll also leave this question in the Community so other accountant users can chime in and share expert advice. Let me know if you have other questions. I'm here to help.

 

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