Learn how to create a payroll summary report to see what you've paid out.
Want a quick view of your payroll totals, including employee taxes and contributions? Run the Payroll Summary report for any date range or group of employees.
Create a payroll summary report
Here's how to run a payroll summary report. Note that the dates in this report are by pay cheque dates only, not pay period dates.
Note: If you don't see this report, it's because you have DIY payroll. If you'd like it, here's how to upgrade so you can get this report.
Create a payroll summary report by employee
Want to view this report in more employee detail? Running just the Payroll Summary report provides totals by all employees. But here's how to go a step further and see info by each employee and their totals. Then, you can sort by employee, weekly, bi-weekly, or monthly.
Learn about the report
Here's what different parts of the report mean
- Gross Pay: The amount an employee receives before any taxes or deductions.
- Adjusted Gross Pay: Gross pay minus any pretax deductions, such as an employee contribution to a 401(k) plan.
- Net Pay: The amount an employee receives after taxes and deductions are taken out. This is the number written on the check or sent through direct deposit.
- Employer Taxes and Contributions: The section of the report shows the amount accrued during the period covered by the report. Regardless of whether your company paid them or not.
To export this report, see: Export reports from QuickBooks Desktop to Microsoft Excel.
To run more reports in QuickBooks Desktop, see: Customize payroll and employee reports.