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Hello again tmons,
I know it's vital to make sure your employee year-to-date information is correct. I'll help you with this so you can have the sick hours reflecting correctly on the employee's pay stub.
With the details you've provided, I have a feeling of what's happened. When you set up an employee's Payroll Info portion of their profile, there are certain things to consider when it comes to Accrual Hours.
For instance, here's an example of what the screen looks like in a test file.
The parts you'll want to pay particular attention to are the Hours available as of box and the Accrual period drop-down menu. Because of how your employee was working with you previously, it's beneficial to consider the Every hour worked option from the Accrual period drop-down menu. This will ensure that your employee is only getting sick hours based on the hours work. I suspect that you have "beginning of the year" option selected currently, which is why the hours could be inaccurate.
Next, you'll want to adjust the hours you're seeing in the Hours available as of box to make sure it's reflecting the actual hours your employee has available for sick time. The date listed with this field is determined by the last time you ran payroll.
Another feature to consider is the Reset hours each new year? checkbox. As it sounds, this will reset your employee's sick hours to 0 at the beginning of the year if you don't have a rollover policy.
Pretty easy, right? Once you've made those changes, the numbers should be reflecting properly on your pay stubs.
Give it a shot and let me know if you have further questions!
Thanks for clarifying it out, tmons.
Since you want to start your employees sick and leave at zero, you can simply change the available hours from your employees Sick and Vacation settings.
Here's how:
- Go to the Employees menu option, then Employee Center.
- Select the employee.
- Choose the Payroll Info tab.
- Click Sick/Vacation.
- Under the Sick section, change the number of Hours available as of date to zero.
- Click OK.
Learn more about setting up sick and vacation pay through this article: Set up and pay sick and vacation time.
Be sure to get back to me if there's anything else you need. I'd be happy to help you all the way. Have a good one!
Good to have you back, tmons.
The YTD amount might have been carried over from the previous year's payroll. Let's pull up the Paid Time Off List to check if this is the case. Here's how:
- Go to the Reports menu.
- Select Employees and Payroll.
- Select Paid Time Off List.
The steps provided by my colleague above is correct, you need to manually enter the amount to zero. Moving forward tick the Reset hours each new year?checkbox. That way, your employee sick hours will reset to 0.
You may also consider setting up a new employee profile to start fresh.
I'll be right here if you need more help.
Hello there, @dhelland.
If you're experiencing the same issue in this thread until now, we can check and verify the Sick/Vactime time set up of your employee to get the correct YTD amount.
In the Sick/Vacation tab, make sure to set up Begin accruing sick time at the beginning of the year and not the period when your employee started working or hired. Also, make sure that you have set up the correct hours.
For more details and insight, you can go with articles. These articles provide details on how you can track time off, vacation, and sick pay for your employees.
Please post again in QuickBooks Community if you have other concerns or need further help with this matter. Take care always.
