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How to record tips as a expence

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QuickBooks Team

How to record tips as a expence

Hi there, 


QuickBooks makes it hassle-free for you to record your expenses, letting you enter them when they occur. I'll be happy to show you how to record tips as expenses by starting with showing you how to enter expenses. 


If you'd like to go beyond entering tips as an expense, I recommend reaching out to your accountant. Otherwise, here's the info you need to know when entering expenses. 


Tip: If you have a large number of expenses to create, it may be easier to enter them in the Account history instead.


Otherwise, here's how to create an expense

  1. Select + New.
  2. Select Expense.
  3. In the Payee field, specify a supplier. You can specify the name of a person or a business. If your transaction covers multiple petty cash expenses, leave this field empty.
  4. Select the Payment account to which to credit this expense.
  5. Enter the date of purchase in the Payment date field and specify the Payment method for the expense.
  6. (Optional) You can use the Ref no. field to enter an identifying number from the purchase receipt. (Note: QuickBooks Online Plus users: When location or class tracking are turned on, additional fields for Location or Class appear. You can turn on location or class tracking features in Account and Settings on the Advanced tab).
  7. (Optional) Enter a description of the expense.
  8. Enter the amount of the purchase and any Tax paid (if applicable).
  9. Select Save and close or Save and new.

Before you Save and close, you have some options to consider that could help track the expense:

  • If you are billing this expense to a specific customer, select the Billable checkbox and enter the name of the Customer. Billable expense tracking must be turned on to see the Billable column. You can turn it on in Account and Settings on the Expenses tab. Note: If you later receive a credit for an expense that was previously billed to a customer, be sure to specify that customer on the credit and select the Billable checkbox or the customer will be billed for the expense on the next invoice, and the credit will not appear.
  • To see a report of income vs. expenses for each customer, you can run an Income by Customer Summary report.
  • Enter any note or Memo you want to appear in the Account history, on printed cheques, and on reports that include this purchase.
  • Use the fields in the Item Details section to enter information about the product or service purchased.
  • If you use expense claims, select Print to have a paper copy of the voucher.

If you'd like to learn more about recording tips in QuickBooks, there's a great article I recommend you to check out: How to Record Tips and Gratuities in QuickBooks.


In case you have other questions, feel free to contact our support team using this link here.

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