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DS2020
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi,

I recently started paying staff through an automated funds transfer system. I love that pay stubs can be emailed directly to each staff member. 

There doesn't appear to be a way to do that with bill payment stubs.

Can anyone confirm this? 

 

Thanks 

Denise

12 Comments 12
LauraAB
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hello again DS2020,

 

I love that you're exploring QuickBooks Desktop 2020's features and looking for similar ways to do things you like in one area in another. Being able to email stubs is a fast and simple way to make sure everyone has the information they need about the transactions you're entering in your books. I'll go over how the program handles Bill Payment Stubs.

 

Bill Payment Stubs are a perfect solution for when you want to confirm with your vendor that you've paid them. I can appreciate wanting to email them the stubs for that same ease of use that emailing pay stubs offers. In this case, there isn't a direct way to email the bill stubs like you're looking for, but I have a solution that could work for you.

 

In this case, you'll want to get PDF copies of the stubs from QuickBooks Desktop, which you can then email to your vendors outside of the system. Here's how you'd get the PDFs for the bill payment stubs.

  1. Go to File in the top toolbar in QuickBooks Desktop.
  2. Hover over Print Forms and choose Bill Payment Stubs.
  3. Select the Bill Payment Stubs you'd like by clicking in the left column.
  4. Click OK
  5. On the Print window, choose a print to PDF option such as Microsoft Print to PDF for the Printer Name.
  6. Click Print.
  7. Name and save the PDF document where you'd like in your files.

This process saves the bill payment stubs as PDF copies on your system. Keep in mind if you choose several bill payment stubs that they will all be included in one single document, so it'll likely be more useful to go through the stubs and these steps per vendors rather than all of them together. Once you have the document or documents you'd like, you can then use your email outside of QuickBooks to attach and send them to your vendors.

 

I know this isn't quite what you were looking for, so I recommend leaving us some feedback through the Help menu and Send Feedback Online option. We love hearing the different ways we can enhance QuickBooks and knowing the features you'd like to see helps us do that. Many of today's features exist because of feedback!

 

Give me a shout if you have more questions or would like clarification about this. I've got you covered. :)

Cathy3613
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Thank you for this information.  It was very helpful.

 

Anu Verma
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

I am having the same issue to auto/manual send payment remittance via bill payment and also the cheque. QB should create an email option (Similar to A/R) for A/P documents as well. I realise saving to pdf is an option but it is not an efficient. Would love the email option.

Alex M
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi there Anu Verma,

 

I can see that automatically emailing bill payments to suppliers would be a feature that would benefit your company. It could be something that would save you time as well as help communicate to your supplier that a payment has been sent their way. I recommend leaving feedback in the system by using the steps provided by Laura in her reply in the thread. Comments made in that section are taken into consideration when designing new features for QuickBooks Desktop.

 

If you have any other questions, feel free to reach out here.

LWGWCD
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

The way you suggested sending out the "Bill Payment Stubs" is very time consuming, especially if you are sending to 50 or more vendors, it would much more helpful and efficient to be able to send directly from QuickBooks.

LauraAB
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

I hear you on this, LWGWCD, and appreciate how the option to send this kind of information directly from QuickBooks Desktop would be ideal. If you haven't already, I recommend sharing your feedback through the steps I outlined in my original response on this thread. The more voices we add to these requests, the more we can see how a change to the existing option would benefit users across the board. Doing it through the steps I outline also ensures that our product development team sees these requests. Please don't hesitate to share your thoughts!

cyncar
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hello,

I am also attempting to email a bill payment stub and when I follow these instructions, I do not see the below print window option indicated: 

  1. On the Print window, choose a print to PDF option such as Microsoft Print to PDF for the Printer Name.

 I am using QBDT 2019 Contractor Edition.

Nick K
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi cyncar.

 

Printing your bill payment stubs as a PDF is one of the ways to keep a physical copy as well as to attach to an email to print out. I'd be happy to point you in the right direction to get this printed.

 

When printing to PDF there are many options that may show up. Microsoft Print to PDF is just one such option. As long as you see a PDF option available you can use that to print it. If you don't see any PDF options you may either be missing the right drivers for it or they could be damaged. You can follow the steps in this article to repair your PDF drivers if they are damaged. If you don't have them installed I recommend you reach out to an IT professional or Microsoft support to help get them installed.

 

If you have any questions let us know and we'd be happy to help.

mtouzeau
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

When will Quick Books have an update so that you can email payment stubs to vendors as you do payroll stubs to employees?

Nick K
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi mtouzeau.

 

Being able to send your vendors your payment stubs is a great way to show all your payments that have been made in one statement. I'd be happy to help you go over how to email payment stubs in QuickBooks Desktop.

 

To send a copy of your payment stubs to your vendors you'd first need to create a PDF of them. In order to do this you just need to go to: File>Print Forms>Bill Payment Stubs. Select the payment stubs you wish to print out and select your PDF printer option. This'll save a copy of the PDF to your computer which you can then just attach to an email and send. If you want to have the ability to email a payment stub directly from your QuickBooks I recommend sending feedback to our development team to let them know you'd like this feature added. You can send feedback by going to: Help>Send Feedback Online>Product Suggestions. Once they receive the feedback they'll look into ways to possibly add this feature in future updates.

 

If you have any questions let us know and we'd be happy to help.

Josiahfont
Level 1

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hi,

Is there a way to change the payment stub template to add logo etc as we can do with statements and invoices?

JamesM4
QuickBooks Team

Can bill payment stubs be emailed the same way pay stubs are using Quickbooks Pro 2020 desktop?

Hello Josiahfont. Glad to have you chime in on this thread. The ability to edit the payment stub similarly to how you'd edit an invoice is unavailable. I encourage you to send feedback to our engineers by clicking the Help menu and looking for Send Feedback Online. In the meantime, don't hesitate to ask other questions. I'll be a message away. 

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