How do I print all transactions for one GL account?

[ShiellaGraceA · Accepted solution]

Hello Adnerb,

I can help you get your report printed for one GL account.

Let me show you how:

1. Click Accounting.
2. Click Chart of Accounts.
3. Select the account you want to print, and click the drop-down arrow beside View register.
4. Click Run report.
5. Change the Report period, and click Run report.
6. Click the print icon.

I've attached some screenshots below for your reference.

That should do it. Don't hesitate to reach out if you have any other questions, I'll be around.

[CJumaga]

The "view register" does not show. 

[CJumaga]

I need to create a report for my year end and need the assets with Accum amort. how do I get the report?

[CaitlinOG]

Hello CJumaga, 

Welcome to the Community! I can see how important it is to be able to view your assets and accumulated amortization for a better understanding of your assets' current book value. Fortunately, they can both be reviewed within the Balance Sheet report in QuickBooks Online. I can shed some light on the process for you. 

Fixed assets, along with the applicable accumulated amortization, will be listed under the Non-current asset section of your Balance Sheet. Here's how to run the Balance Sheet report in QuickBooks Online: 

• Select Reports on the left-hand menu. 
• Find the Balance Sheet report by scrolling down to it or using the search bar to the top right. 
• Once the report populates, set the desired date range if needed, and click Run Report to refresh the data. 

Another option is to run the individual account reports for your fixed assets and accumulated amortization. You can then review them separately or export them to an excel document to combine the reports into one. There have been some updates since my colleague's previous comment, which is why "view register" button isn't there when you're looking for it. Here are the updated steps to run the individual account reports:

• Select Accounting from the left-hand menu, then Chart of Accounts. 
• From here, find the desired account. 
• In the Action column, you will see either Account History (if a balance sheet account) or Run Report (if an income statement account) in blue letters, with a drop-down arrow to the right. 
• Your fixed assets and accumulated amortization are balance sheet accounts, so you'll click the drop-down arrow beside Account History, then select Run Report. 
• Change the date range if needed, and click Run Report to update. 
• To the top right of the report, there are several icons; Email, Print, and Export. If you select the Export icon, it gives you the option to export to either Excel or PDF document format. 

I hope this helps. Feel free to elaborate further if I didn't quite hit the mark with this answer. 

[HBBatWR]

How can I print the transactions for 2 or 3  GL account all on the same report?

[Trish_T]

Hi HBBatWR,

It's wonderful to see you here in Community and the valuable advice provided by others!  Many thanks to everyone!  When running reports in QuickBooks Online, you have the option to customize the information based on your individual needs.  I'd be happy to guide you through the steps to add additional accounts to your report.

1. After you've followed the previous steps and opened your desired report, click on Customize in the top right

2. When the window opens, scroll down and click on Filter

3. Use the drop-down arrow for the Distribution Account to change it to All or Specified for which you'll be able to choose the desired account.  

4. Repeat step #3 for the Account option and scroll down the list to checkmark the boxes next to the appropriate accounts

5. When finished, hit Run report

You're all set!

If you have any additional questions, please don't hesitate to reach back out.  We're here for you!