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Level 1

Need detailed payroll info for single emplyee

I need to go back several years. 


 Need details including hourly pay, hours worked, overtime paid for each pay period.  


I tried the customize reports but could not figurecour how to select the fields I need. 


Please Help.  This is urgent.  

1 Comment 1
QuickBooks Team

Need detailed payroll info for single emplyee

Hello vachonbr,


You're on the right track looking at reports for your employee. It's a great way to get the information you need and have it sorted in a way that makes sense. Customizing the reports you pull up will allow you to narrow it down for a particular employee for the time period you'd like. Here are a few that you can consider.

  • Employee Detail Review: "What values are used to calculate individual payroll items on employee pay cheques?"
  • Payroll Transaction Detail: "What is the line-by-line breakdown of each recent payroll transaction by employee?"
  • Payroll Item Detail: "What is the line-by-line breakdown of each recent payroll transaction by item?"

Each of these reports will in one way or another show you the values associated with each payroll item that's been used for your employee. To see the breakdown for the single employee only, it's just a quick filtering process. Follow the steps below.

  1. Click the Customize Report button at the top left of the report window.
  2. Navigate to the Filters tab.
  3. In the filter menu, find and click Name.
  4. From the drop-down menu that appears just to the right, find the employee name and click to choose it.
  5. Click OK to save your choice and filter the report.

If there are further filtering options you'd like to add to the report, read the Customize reports in QuickBooks Desktop article to learn how. If you're still not feeling quite sure, our phone support team can lend a hand and show you to ropes. Just give us a call at 1-877-772-9158. Pro and Premier support agents are available 24 hours, so you can call whenever you have a moment. Enterprise agents are available from Monday to Friday between 9 a.m. and 8 p.m. EST.


I hope that helps!

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