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Create or add another company file

by Intuit•1007• Updated 6 days ago

You can add multiple companies under the same QuickBooks Online account. Each company requires its own paid subscription, but you can access them all with the same sign-in info. This simplifies managing different businesses by keeping everything organized under one account.

Note: If you want to create a copy of an existing QuickBooks Online company and use it to start a new one, think about upgrading to QuickBooks Online Advanced. Then, follow these steps. This isn't included in your current subscription.

If you use Intuit Enterprise Suite, contact your account manager for help adding and linking child accounts and files.

Prerequisites

An existing QuickBooks Online account.
A separate, paid subscription is required for each new company file.

Add a new company

Use these steps to create a new company file within your existing account. Before you start, make sure you are signed in to your current QuickBooks Online account.

Go to the QuickBooks Online pricing page.
Select the subscription plan you want for your new company.
If the account displayed is the one you want to use for the new company file, select Continue.
In the Adding a company to an existing account? section, select the Sign in link.
Sign in with the user ID and password you already use for QuickBooks.
In Choose your company section, select Create a New Company.

You can now switch between your companies to manage them separately. To switch between companies when you're in QuickBooks, select Settings, then Switch company.

Learn about managing multiple companies

While you can quickly switch between multiple companies you’ve set up, they’re still separate. Here are a few things you can do to manage all the data in your company files.

Users

Users you set up for one company aren’t automatically granted access to the other. If you want to give them access, you can invite them.

Online banking

If you connect a bank or credit card account to one company, it isn’t added or visible from a second. You need to connect it separately for each company.

Lists

You can move your lists (vendors, customers, inventory and chart of accounts) to your new company so you don't have to start from scratch.

Keep in mind, your companies are kept separate for a reason. Changes you make in the future to a list in one company won’t be updated in another company's list.

Important: QuickBooks Desktop migrationMigrating to your new QuickBooks Online company from QuickBooks Desktop? You have 60 days to migrate to the company or you will be prevented from migrating your data.