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CASH FLOW MANAGEMENT SOFTWARE

Q: I already use QuickBooks Online. Can I use this feature?

Yes, the Cash Flow planner is available for all QuickBooks customers.

Q: How do you make a cash flow statement?

To create a cash flow statement, you’ll need to:Gather data and receipts of your income and expenses, as detailed above in ‘What to include in a cash flow statement’.Use a self-created spreadsheet or a template to organise your data into a cash flow statement. Your entries will show cash incoming and outgoings each month for the reporting period of your cash flow statement.Record the totals of your cash incomings and outgoings over your reporting period.Total your total money going out and subtract from your total money going in. You’ll be left with an accurate view of your company’s cash flow for the period you’ve set.

Managing cash flow made easy

Running a business in the UAE comes with its uncertainties. But with QuickBooks' cash flow tool, you get customised insights to make informed decisions. Project future expenses and income scenarios without altering your financial records. Stay ahead with a clear overview of your finances.

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Effortlessly manage your business operating cash flow right in QuickBooks

You can never have 100% certainty when running a business, but with the new cash flow planner, you get customised, data-driven financial insights to help you make informed business decisions. Generate an overview of your cash flow, and plan the future for your business by projecting future expense and income scenarios — without editing your actual financial records.

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Take control of your cash flow

Take control of your cash flow with our management software. Connect your bank to gain insights, streamline expenses, and optimise financial efficiency.

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See the future of your cash flow

Visualise your cash flow for the next 90 days by exploring potential expenses and income scenarios — without editing your actual records.

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See your cash flow projection

See your cash flow projection easily by forecasting transactions over the next 30 and 90 days. Your data is automatically imported and synced for precise analysis, eliminating the need for multiple spreadsheets. Use the 90-day planner to view future trends and run detailed reports.

Forecast cash transactions over 30 and 90 days.
Run and export detailed reports, including profit and loss statements and balance sheets.
Share summaries of your cash flow projection data with your accountant.

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What is the cash flow planner?

The Cash Flow Planner is an interactive cash flow modelling tool designed to forecast your financial movements over the next 90 days. By analysing your financial history, it predicts future income and expenses. You can also input and adjust future events to see their impact on your cash flow without impacting your actual financial records.

The Cash Flow Overview provides a snapshot of your cash flow position, allowing you to address:

Money in: Overdue invoices, open invoices, and quotes.
Money out: Overdue bills, open bills, and recurring expenses. Access the Cash Flow Planner and Overview via the Cash Flow menu item.

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How does the forecast work? What data is included?

The Cash Flow Planner uses historical data from your bank accounts connected to QuickBooks Online to generate a cash flow forecast. It incorporates both categorised and uncategorised transactions to predict future income and expenses. You can also manually add events to project future scenarios.

The Cash Flow Planner does not include:

Credit card transactions
Transactions manually entered into QuickBooks
Multi-currency enabled files

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How do I add events for possible money in or money out?

With QuickBooks cash flow software, you can manually add potential income or expenses to your forecast. For instance, if you anticipate a sale, include it as an event to see its impact on your cash flow projection.

Important: These events are not actual transactions and won’t alter your financial records in QuickBooks.

Click the Add Event button.
Choose Money in for income or Money out for expenses.
Enter a name, amount, and select Continue.
Set the event date and click Save.

To edit or delete an event:

Open the event.
Modify the Date, Name, Amount, or type (Money in/Money out).
Click Save to confirm changes.

Frequently asked questions

I already use QuickBooks Online. Can I use this feature?

I see a notification about overdue transactions in my planner. What does this mean?

This refers to any unpaid QuickBooks Invoices or Bills for which the due/expected date is now in the past. Because these transactions will not show up in the Planner unless they have due dates or expected dates in the future, this notification will prompt users to update the expected date so that the transaction will show up as a future event in the Planner. Any changes to the expected dates will not change the due dates on the QuickBooks transactions.

What is cash flow?

Cash flow is the amount of money flowing in and out of a business over a certain period. In other words, it represents the amount of cash held by a business.

Positive cash flow indicates that a business is liquid i.e. it has enough cash available to pay the bills, repay debts and reinvest in the business.

Negative cash flow indicates a mismatch between expenditure and income. Ongoing negative cash flow can signal ineffective credit management, wastage or long-term loss, all of which can lead to business failure if left unchecked.

How do you improve cash flow?

Improving your cash flow depends on your business, but there are some general ways you can help maintain positive cash flow:

Reduce outgoings: Look for areas of wastage in your recurring monthly, quarterly and annual expenses. Can you reduce the cost of utilities, rent, payroll, subscriptions or other unnecessary expenses?
Increase income: Look at ways to increase revenue by exploring new sales channels, expanding your offering or selling off assets you no longer need for a quick cash injection.
Review stock levels: Practice lean stock control to free up cash that can be used in other areas of the business.
Tighten your invoicing process: Make sure your terms of payment are clearly defined and streamline your invoicing process to avoid delays.
Review your profit margin: Consider revising your pricing or supplier costs to increase your profit margin.
Use a cash flow statement: A cash flow statement tracks money in and money out of your business. It’s useful for providing insights into expenses and income, how business changes impact your cash flow, and areas of wastage or costs that can be reduced.

What does statement of cash flow show?

A cash flow statement shows how much cash a business has over a certain period, where cash is being generated (cash inflows) and where it is being spent (cash outflows).

A cash flow statement usually includes the following information:

Beginning cash on hand: The amount of money you have available at a particular period.
Cash receipts: All the money coming into your business, including sales, financing, interest income and any other income.
Cash payments: All the expenses associated with running your business, including cost of goods sold, operating expenses and other expenses.

A cash flow statement provides an overview of:

Cash shortages and surpluses
Business expenses and income over time
How business changes impact your cash flow, for example new staffing costs

How do you make a cash flow statement?

To create a cash flow statement, you’ll need to:

Gather data and receipts of your income and expenses, as detailed above in ‘What to include in a cash flow statement’.
Use a self-created spreadsheet or a template to organise your data into a cash flow statement. Your entries will show cash incoming and outgoings each month for the reporting period of your cash flow statement.
Record the totals of your cash incomings and outgoings over your reporting period.
Total your total money going out and subtract from your total money going in. You’ll be left with an accurate view of your company’s cash flow for the period you’ve set.

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