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Intuit

How to enter billable time by job

In Quickbooks Online Plus and Essentials, you can keep track of billable time by job. Set up jobs as sub-customers to keep all your billable expenses organized.

Add a sub-customer

Here's how to add a sub-customer:

  1. From the left menu, go to Sales or Invoicing, then select Customer.

  2. Select New Customer.

  3. Enter all the appropriate information for that sub-customer.
  4. Select the Is sub-customer checkbox.
  5. From the Enter parent customer drop-down, select the parent customer.
  6. Choose Bill with parent.
  7. Select Save.

Turn on billable time

Follow these steps to turn on billable time:

  1. Select the Gear icon on the Toolbar.

  2. Under Your Company, select Account and Settings (or Company Settings).

  3. From the left menu, select Advanced.
  4. In the Time tracking section, select the edit (pencil) icon.
  5. Ensure the Make Single-Time Activity Billable to Customer box is checked.
  6. (Optional) Select Show billing rate to users entering time. If you bill customers a different hourly rate than you pay your employees and subcontractors, you may want to leave this blank.
  7. Select Save.

Enter or record time as billable

You can enter billable time through the Single Activity Time Sheet and the Weekly Time Sheet:

  1. Select the Plus icon (+) on the Toolbar.

  2. Under Employees, select Single Time Activity or Weekly Timesheet.
  3. Enter the information. You will be able to mark it billable to the customer as well as track your time.
  4. Select Save.

Add billable time to invoice

Once you have entered time, marked them as Billable, and entered the sub-customer's name, you will see all billable time ready to be included when you create invoices.

Now you're able to keep track of billable time by job.