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Enter billable expenses
Find out how to record billable expenses in QuickBooks Online Plus.
A billable expense is an expense you incur on your customer’s behalf when you perform a work for them. You can easily record and track billable expenses so your customer can reimburse them when they receive their invoice.
Step 1: Turn on billable expense
To record billable expenses, turn on billable expense tracking.
- Go to Settings ⚙, then select Account and settings.
- Go to the Expenses tab.
- From the Bills and expenses section, select Edit ✎.
- Turn on the following:
- Show Items table on expense and purchase forms
- Track expenses and items by customer.
- Make expenses and items billable.
- (Optional) Set up the following:
- Markup rate
- Billable expense tracking
- Bill payment terms.
- Select Save.
Step 2: Enter a billable expense
Here’s how to bill a customer for an expense.
- Select + New.
- Select the transaction (Bill, Expense, or Check) you want to create.
- Select the payee.
- In the Category column, select the expense account for transaction.
- Enter the description and amount of the expense, then select the Billable checkbox.
- In the Customer column, select the customer you want to bill for this expense.
- (Optional) Enter or make sure the markup % is correct
- Select Save and close.
Step 3: Add billable expenses to invoices
To reimburse the cost, link the billable expense to your customer's invoice.
- Select + New.
- Select Invoice.
- In the Customer ▼ dropdown menu, select the customer you created a billable expense for. This opens the Add to invoice window.
- Select Add on the billable expense you want to charge to your customer.
- Select Save and close.
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