QuickBooks has a feature that allows you to import accounting details from a spreadsheet into your QuickBooks account. The process is designed to be intuitive, but there are steps you can take to make it even easier.
You may want to schedule the shift strategically. For instance, instead of converting your files in the middle of a fiscal period, consider making the switch at the beginning of a new year or at the start of the quarter. And you may only want to transfer the data that you truly need to your accounting software. You can still continue to rely on your spreadsheets to host old information.
Before you start exporting the data, take some time to make sure that your spreadsheets are well organised. Ideally, everything should be in columns, and each column should be labelled. Check to see if the labels match the categories on your accounting software. For instance, if you want to export accounts receivables from you spreadsheet into your accounting software, your column should be labelled “accounts receivable”. If you have this column labelled “outstanding invoices” or a similar phrase, you may want to update that.
Also, for the best results, you may want to make sure that your data is presented uniformly. There shouldn’t be random spaces in the spreadsheet fields. You may also want to remove any rupee symbols. If you use positive and negative symbols, make sure they are consistent as well.
Once you learn how to upload data from spreadsheets, you may also want to learn how to do the reverse process. That can be useful if you ever want to see your Quickbooks details in a spreadsheet format.
Making the switch from spreadsheets to cloud-based accounting software makes it easier to keep the books. With QuickBooks, you also get a bunch of fun and functional features such as GST-compliant invoicing tools. Need help with the process? Consider contacting an accountant or a QuickBooks ProAdvisor to help.