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Format CSV files in Excel to get bank transactions into QuickBooks
by Intuit• Updated 1 month ago
After you’ve downloaded the .CSV file from your bank, you need to do a little bit of formatting before uploading it to QuickBooks Online.
Before you start
Every bank sets up their .CSV files differently. This means you might not be able to import .CSV files from some banks because the files don't have the format QuickBooks needs. If your bank doesn't export files to .CSV, you can also upload your statements to QuickBooks Online through Quicken (.QFX), QuickBooks Online (.QBO), or Microsoft Money (.OFX) or text (.TXT) files. But these files must follow a specific format.
Learn about CSV formats
You can upload CSVs with either the following 3-column or 4-column format. These are the only columns QuickBooks can handle.
The 3-column format
This format has a Date, Description, and Amount column.
A | B | C | |
1 | Date | Description | Amount |
2 | 1/1/2018 | Example of a payment | -100.00 |
3 | 1/1/2018 | Example of a deposit | 200.00 |
The 4-column format
This format has a Date, Description, Credit, and Debit column.
A | B | C | D | |
1 | Date | Description | Credit | Debit |
2 | 1/1/2018 | Example of a payment | 100.00 | |
3 | 1/1/2018 | Example of a deposit | 200.00 |
Next steps
Now that your file is formatted correctly, you can manually upload your transactions into Quickbooks Online, and categorise them to keep your books tidy.
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