After you’ve connected your bank or downloaded your latest transactions, it’s important to make sure that everything is where it needs to be.
Find your transactions
QuickBooks downloads the latest available transactions every day - the specific time depends on your bank. You can also manually update your accounts anytime to get the latest available transactions:
- Go to Bookkeeping, select Transactions, then select Bank transactions (Take me there).
- Select the bank account or credit card tile that you want to search.
- Newly downloaded transactions will be in the For review tab.
- Recently categorised transactions will be in the Categorised tab.
- If you mark a transaction as personal or a duplicate, it goes to the Excluded tab. QuickBooks won't add excluded transactions to your accounts. If you want to include it, select Undo from the Action column.
Can’t find the transaction you’re looking for?
Check your Account History where you can use filters to speed up your search.
- Go to Bookkeeping and select Chart of accounts (Take me there).
- Find the account you want to review. Then, in the Action column, select Account history.
- Select the Filter icon and select the filters you want to apply. You can use the Find field to search by amount, reference number, or memo.
- To remove a filter, select the X next to the filter name.
- Select Apply.
You can also edit each transaction from here.
- Find and select the transaction in the account register to expand the view.
- Make changes to the available fields.
- If you want to change something that is greyed-out, select Edit to open the full transaction form where you can make additional changes.
- When you're ready, select Save or Save and close.
Note: If the transaction you want to edit is marked with the letter R, this means the transaction has already been Reconciled. In order to edit it, keep clicking on the field with the letter until the field becomes blank. Then select Save. You will now be able to edit this transaction.
Check your uncategorised accounts.
If you don’t categorise transactions into specific accounts, QuickBooks puts them into the Uncategorised Income or Uncategorised Expense account. To check these accounts:
- Go to Bookkeeping and select Chart of accounts (Take me there).
- Look for the Uncategorised Income or Uncategorised Expense accounts.
- Select Run report.
- Look for your missing transaction in the report.
Edit your transactions
You can edit transaction information from the Bank Transactions or Expenses tab within your QuickBooks Online account.
From the Bank transactions Tab
- Go to Bookkeeping, select Transactions, then select Bank transactions (Take me there).
- Navigate to the Categorised transaction list.
- Select the hyperlinked transaction within the Assigned To column to open the transaction window.
- Make the necessary changes.
- Select Save and Close.
From the Expenses Tab
- Go to Expenses (Take me there).
- Navigate to the transaction you wish to edit.
- Select View/Edit from the Action column to open the transaction window.
- Make the necessary changes.
- Select Save and Close.