Add and manage your accounting team in QuickBooks Online Accountant

Learn how to add and edit user info for your accounting firm.

Make sure everyone at your firm can access QuickBooks. Here’s how to add and update info for your team.

• Add a new team member
• Edit a team member's info
• Update your team's permissions
• Review your team's QuickBooks certifications
• Remove a team member

Add a new team member

1. Sign in to QuickBooks Online Accountant as an admin, or a user with full access permissions. Learn more about access levels for your accounting team.
2. Go to the Team menu.
3. Select Add user.
4. Enter your team member's full name and email address.
5. In the Assign roles section, select the dropdown ▼ to choose a default or custom role.
6. (Optional) To grant or deny more granular access to firm features,
   1. Select View all permissions.
   2. Under Add additional permissions, select a permission category to expand it, then tick or untick a permission, as needed.
7. To select clients, which a user can access,
   1. From the Access to clients section, select Edit client access.
   2. Tick or untick the checkboxes next to client names.
      Note: Not all roles are available across clients. Find out more about client access roles.
8. When you're done, select Send invite.

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Edit a team member's info

1. Sign in to QuickBooks Online Accountant as an admin, or a user with full access permissions.
2. Go to the Team menu.
3. Select the Users tab.
4. Find the team member and select Edit in the Action column.
5. Make any changes you need.
6. When you're done, select Save changes.

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Update your team's permissions

Does a team member need access to a specific client? Do they need to take on more admin tasks? Follow these steps to change your team's access permissions.

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Review your team's QuickBooks certifications

1. Go to the Team menu.
2. Select the Certifications tab.
3. Review your team's certifications.

The status of each certification is in the Expiration date column. If the status is Inactive, your team member needs to renew their certification.

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Remove a team member

1. Sign in to QuickBooks Online Accountant as an admin, or a user with full access permissions.
2. Go to the Team menu.
3. Select the Users tab.
4. Find the team member and select Edit in the Action column.
5. Select Delete user.
6. Select Delete user to confirm.

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