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Undo or remove transactions from reconciliations in QuickBooks Online

SOLVEDby QuickBooks235Updated 3 weeks ago

When you reconcile an account, you compare each transaction on your bank statement with transactions entered into QuickBooks Online. If everything matches, you know your accounts are balanced and accurate.

This page will run you through the safest way to unreconcile a transaction (remove an incorrect transaction from the broader reconciliation).

Before you start

It’s important to note that you can only unreconcile one transaction at a time. If you need to completely start over, reach out to your accountant, as they are the only ones who can undo entire reconciliations.

Select the following headings to get started.

Before changing anything, make sure you're making the right changes. Always speak to your accountant if you're unsure. There are a few reasons for unreconciling a transaction. For example, you reconciled it by accident, or it's an error and needs to be deleted.

Review the opening, beginning, and ending balances for the account holding the transaction. This will help you decide if you need to make changes.

  1. Go to Transactions and select Chart of accounts (Take me there).
  2. Find the account holding the transaction. Then select Account history.
  3. Select the transaction you want to unreconcile to expand the view.
  4. Review the check column. If the transaction is reconciled, you’ll see an R.
  5. Select the checkbox. This changes the letter in the box. Keep selecting it until the box is blank. This removes the transaction from the reconciliation.
  6. Select Save.
  7. Close the account history.

What's next?

Your accounts should now be balanced and accurate. If you made an adjustment to a past reconciliation or still have problems with your reconciliation, reach out to your accountant. This can get tricky and they know how to handle the next steps. Don't have an accountant? We can help you find one.

Learn more about reconciling and related errors.

We're here to help

If you need additional help or have questions, or you require assistance at any point in this process, our Customer Success team is happy to help.

Sign in to QuickBooks and start a discussion in our QuickBooks Community or join one of our Facebook Groups to connect with other like-minded QuickBooks customers. 

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