Choose how your team members can track time for QuickBooks Time

Learn how to choose the ways your team members can track time for QuickBooks Time and QuickBooks Workforce.

Customise company wide permissions

Create timesheets or enter hours manually

If you want all team members to be able to add, edit, or delete their timesheets on the web dashboard and QuickBooks Workforce app:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Select Allow team members to manage their own timesheets, and select Save. By default, this turns on (and greys out) mobile time entry permission for all team members.

Clock in and out on QuickBooks Workforce

If you want all team members to be able to clock in and out on QuickBooks Workforce, but not be able to add, edit and delete time:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Untick Allow team members to manage their own timesheets.
3. Select Allow team members to track time on the mobile app, and select Save.

Clock in and out on the web dashboard

If you want all team members to only clock in and out on the web dashboard:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Untick Allow team members to manage their own timesheets.
3. Untick Allow team members to track time on the mobile app, and select Save.

Select which time entry tools are visible to all team members

1. In QuickBooks Time, select Feature Add-ons, then select Manage Add-ons.
2. Find Time Card Selector, and select Install.
3. In the Time Entry Preferences window, untick the time entry tools you don't want team members to see. Selections are automatically saved.

Customise individual team member permissions

Create timesheets or enter hours manually

If you want to customise which team members can add, edit, or delete their timesheets on the web dashboard and QuickBooks Workforceapp:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Untick Allow team members to manage their own timesheets.
3. Untick Allow team members to track time on the mobile app, and select Save.
4. Select My Team, and select a team member.
5. Select Permissions, then select Manage my timesheets, and select Save. By default, this turns on (and greys out) mobile time entry permission for that team member.

Clock in and out on QuickBooks Workforce

If you want to customise which team members can clock in and out on QuickBooks Workforce, but not be able to add, edit and delete time:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Untick Allow team members to manage their own timesheets.
3. Untick Allow team members to track time on the mobile app, and select Save.
4. Select My Team, and select a team member.
5. Select Permissions, then select Mobile time entry, and select Save.

Clock in and out on the web dashboard

If you want to customise which team members can only clock in and out on the web dashboard:

1. In QuickBooks Time, select Company Settings, then Time Options, and select Time Entry.
2. Untick Allow team members to manage their own timesheets.
3. Untick Allow team members to track time on the mobile app, and select Save.
4. Select My Team, and select a team member.
5. Select Permissions, and make sure Manage my timesheets and Mobile time entry are unticked, then select Save.