Manage schedule notifications and permissions in QuickBooks Time

Learn how to set up or change schedule notifications and preferences in QuickBooks Time.

You can set schedule reminders and notifications in QuickBooks Time to stay organised and keep your team on track. All notifications are sent to team members, unless otherwise specified in the Company Settings.

If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Advanced Payroll, you can manage schedule notifications and permissions there.

In this article, you'll learn how to:

• Schedule permissions
  • Set up schedule permissions for the entire company
  • Customise schedule permissions for individuals
• Schedule notifications
  • Set up company-wide schedule notification
  • Set up schedule notifications for individual team member

Schedule permissions

Set up schedule permissions for the entire company

1. In QuickBooks Time, go to Schedule.
2. Above the calendar, go to Settings and select Edit view settings.
3. Make your selections, and select Save.
4. To update Schedule preferences:
   • Go back to Settings and select Schedule preferences.
   • Make the necessary changes.
   • Once you're done, select the icon to close the window.

Notes:

• Daily hour totals display in the column headings. Team member hour totals display in the far left column. These totals are only visible to admins and schedule managers.
• On the calendar, the colours for the entries indicate:
  • Green: On the clock
  • Orange: On a break

Customise schedule permissions for individuals

If you want to grant a team member permission to view, add, edit, or delete shifts, follow these steps in QuickBooks Time.

1. In QuickBooks Time, go to My Team.
2. Select the First Name of a team member, then select Permissions.
3. Select the required options from View schedule or Manage schedule.
4. Once done, select Save.

Schedule notifications