Getting Started with QuickBooks Online Payroll
by Intuit•2• Updated 2 weeks ago
Once you’ve signed up for QuickBooks, it’s time to get connected to QuickBooks Online Payroll powered by Employment Hero. Below you will find a few easy guides to not only turning on and setting up your payroll but also configuring your account to be STP compliant.
This is just a quick guide to setting up, refer to the links below each topic for more information.
Before you start
We also have a full PDF guide on getting started with QuickBooks Online Payroll.
Turn on Payroll
- Select Payroll from the left-hand menu.
- Select Choose your plan and select the plan that best suits your business needs.
- Enter your Business Details.
- Enter your Contact Details.
- Enter your Payroll Details, i.e. work hours, pay schedule, and industry.
- Select Sign Up.
Your payroll has now been turned on.
Adding an Employee
- Select Payroll from the left-hand menu.
- Select Add Employees.
- Enter the Employee Personal Details, then select Next.
- Enter Employment Details, i.e. start date, pay rate, etc., then select Next.
- Enter Bank Details and Account Type for the Employee, then select Next.
- Enter Tax File Declaration Information.
- Select Done.
Need more help with adding an employee? How to set up an employee in QuickBooks Payroll
Set up Single Touch Payroll
- Select Payroll from the left-hand menu.
- Select the Payroll Settings tab.
- Select ATO Settings.
- Select the Electronic Lodgement & STP tab.
- Contact the ATO on 1300 852 232 and provide them with your Software Provider and Software ID.
Note: Additionally if required the software provider ABN is 70 154 693 955.
- Select Enable Electronic Lodgement.
- Select Enable Single Touch Payroll then select Confirm.
For more information, refer to this article: How to set up Single Touch Payroll
Creating and Completing a Pay Run
- Select Payroll from the left-hand menu.
- Select New Pay Run.
- Choose the Pay Schedule, i.e. how frequently you pay your employees.
- Edit the Pay Period Ending and the Date Pay Run will be paid.
- Select Create.
- Select Pay Run Actions then Add Employees.
- Select the name of the Employee to expand the Pay Run Details.
- Add different types of Pay Types (e.g. Allowances, Leave Adjustments etc) by selecting Action.
- Select Finalise Pay Run.
- Select whether you would like to Lodge Pay Run with ATO and when to Publish Pay Slips.
- Select Finalise to confirm.
That’s it, those are the four basic steps that need to be completed in order to create and complete a pay run that is STP compliant. There are many other items to configure depending on your industry, your employees, and other ATO requirements, such as:
- Create and manage Pay Categories
- Setting up Super Payments with Beam
- Setting up leave categories
- Configuring Allowance settings for STP reporting
- Setting up Deductions
Content sourced from Employment Hero
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