Set up payroll locations

Learn how to set up locations in QuickBooks Online Payroll powered by Employment Hero to assign to employees to be used to report labour costs on a location basis.

Note: A location doesn't have to be a "geographical place" - it could be a branch of your business.

Also, if you have created a location in QuickBooks Online Plus, this may be imported into payroll so adding the location is not needed.

Add a location

1. Go to Payroll, then select Payroll Settings.
2. Select Locations under Pay run settings.
3. Select Add, then add the following information:
   • Location name (required field)
   • State
   • If you want it to be a sub location of another location
   • Whether or not you want the location available to all employees
   • External Id - The system will check the external id used and will validate for uniqueness.
   • Whether or not you want sub locations to report to this location - when this is enabled, report will not split data into sub locations under this location. All report data will be "rolled up" and included in this location.
4. Select Save.