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Set up payroll locations

SOLVEDby QuickBooks3Updated September 15, 2023

Learn how to set up locations in QuickBooks Online Payroll powered by Employment Hero to assign to employees to be used to report labour costs on a location basis.

Note: A location doesn't have to be a "geographical place" - it could be a branch of your business.

Also, if you have created a location in QuickBooks Online Plus, this may be imported into payroll so adding the location is not needed.

Add a location

  1. Go to Payroll, then select Payroll Settings.
  2. Select Locations under Pay run settings.
  3. Select Add, then add the following information:
    • Location name (required field)
    • State
    • If you want it to be a sub location of another location
    • Whether or not you want the location available to all employees
    • External Id - The system will check the external id used and will validate for uniqueness.
    • Whether or not you want sub locations to report to this location - when this is enabled, report will not split data into sub locations under this location. All report data will be "rolled up" and included in this location.
  4. Select Save.

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