Learn how to record JobMaker in your pay runs.
In QuickBooks Payroll powered by KeyPay, we have created pay categories that are specifically for JobMaker. These pay category names are prescribed by the ATO and it is essential to use these categories, otherwise credits owed to employers may be delayed or not paid at all.
Before processing JobMaker, you should be aware of key dates where certain actions must be completed by the employer, and ensure that your business and employees are eligible for the JobMaker Hiring Credit Scheme.
Also, ensure your eligible employees have completed a JobMaker Employee Notice before following the steps below. Learn how to send out and record JobMaker Employee Notices.
For more information about JobMaker, key dates and program eligibility criteria, view our JobMaker FAQ.
Step 1: Make sure your employee meets the Minimum Hours Test
To be an eligible employee for the JobMaker Hiring Credit, an employee must work a minimum average of 20 hours per week across each JobMaker period from the time they are employed.
To determine this:
- Select Employees from the left menu, then select the Reports tab, next to Payroll Settings.
- Select JobMaker Eligibility Report under the Employee column.
- Select the pay schedule and then select Run Report. This will show a list of your employees, whether they're eligible for JobMaker or not, and why they might not be eligible.
Note: This report is a guide only; it does not take into account:
- Whether an employee has already provided a JobMaker employee notice to another current employer when determining eligibility. This will be verified by the employee upon completing the JobMaker employee notice.
- Whether an employee received the Parenting Payment, Youth Allowance or JobSeeker Payment for > 28 consecutive days (or 2 fortnights) in the 84 days (or 6 fortnights) before starting employment when determining eligibility. This will be verified by the employee upon completing the JobMaker employee notice.
This report also:
- Cannot tell whether an employee is classified as a business participant or close associate, and therefore deemed ineligible. This must be determined by the employer. Here's more information from the ATO.
- Cannot tell if the business is eligible for the JobMaker scheme. This must be determined by the employer.
Step 2: Add JobMaker Nominations to eligible employees
To add a JobMaker Nomination to your eligible employees:
- Select a pay run or create a new pay run, that is set to the date that they were hired during the JobMaker period dates.
- Add the eligible employees (if creating a new pay run), then select their name, select the green Actions button on the bottom-right corner, and then select Add JobMaker nomination.
- Under the drop-down menu, select JobMaker nomination, then select Finished.
- Select Save.
An Other Earnings line will show up in the employee's pay, which displays the JobMaker nomination:
Repeat these steps for all remaining eligible employees.
Step 3: Report the JobMaker period for nominated eligible employees
After entering the JobMaker nomination for eligible employees in Step 2, the next step is to report the JobMaker period in one pay run per JobMaker period.
For reference, these are the periods:
Note: You can only report JobMaker periods after the period has ended; you cannot record this in advance.
To record the JobMaker period for an eligible employee:
- In a pay run after the JobMaker period has passed, select the employee's name and select the green Actions button on the bottom-right corner, then select Add JobMaker nomination.
- Under the JobMaker options drop-down window, select JobMaker period.
- Under the JobMaker period drop-down, select the period where the employee met the minimum 20 hours a week test for the entire period.
- Select Finished.
- Select Save.
An Other Earnings line will now show up in the employee's pay, which displays the JobMaker Period.
Note: You only need to do this ONCE per JobMaker period. Do not continue reporting the same period in subsequent pay runs.
Content sourced from KeyPay