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Approve, unapprove, and reject timesheets for QuickBooks Time
by Intuit•1• Updated 3 months ago
In this article, you'll learn how to:
- Approve timesheets
- Unapprove or reject timesheets
- Add a timesheet using the approvals report
- Edit or delete a timesheet using the approvals report
Approve timesheets
Note: If you want to give your team members permission to submit their time for approval, set this up in QuickBooks Time.
- Go to Approvals.
- If you want to change the total hours worked format from decimal to HH:MM (hours and minutes), select HH:MM.
- Select the report dates, team members, and select Run Report.
- Tick either Select all unapproved, or tick individual team members.
- Select Approve Selected.
- Alternatively, select Approve next to the team member's name individually.
Note: Approving the displayed hours approves and locks all time data up to and including the chosen report dates.
Unapprove or reject timesheets
- Go to Approvals.
- Select the report dates, team members, and select Run Report.
- To unapprove and unlock the team member's timesheet, select Unapprove.
Note: Unapproving the displayed hours unlocks all hours from the present back to and including the displayed report dates.
Add a timesheet using the approvals report
- Go to Approvals.
- Select the report dates, team members, and select Run Report.
- At the right under the hours, select view details.
- On the left, select + Add timesheet.
- In the Timesheet Editor, enter the information, and select Save.
Note: The date range must be in the "unapproved" state to add more time.
Edit or delete a timesheet using the approvals report
- Go to Approvals.
- Select the report dates, team members, and select Run Report.
- At the right, under the hours, select view details.
- Do one of the following:
- To edit: Select Edit , make the changes, and then Save.
- To delete: Select Delete , then Delete again to confirm.
Note: A timesheet must be in the "unapproved" state to edit or delete the time.
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