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Intuit
2 helpful votes

How to find duplicate invoice, estimate, or sales receipt numbers How to find duplicate invoice, quote, or sales receipt numbers

If you need to check for duplicate expense (cheques, bill, etc.) numbers:

  1. Select Expenses from the left menu.
  2. Select the No. column to sort it.
  3. When the Expenses populate, it toggles the numbers in ascending and descending order.
  4. Check for duplicates.

If you need to check for duplicate sales (invoice, sales receipt, etc.) numbers:

  1. Select Sales from the left menu.
  2. Select the No. column to sort it.
  3. When the Sales populate, it toggles the numbers in ascending and descending order.
  4. Check for duplicates.

There's another way to run a traditional report in QuickBooks Online for this information:

  1. Select Reports from the left menu.
  2. Enter Customer Balance Detail in the search bar.
  3. Select Customise at the top.
  4. Set Transaction Date to All Dates.
  5. Set Sort by to Num and select if you want Descending or Ascending order.
  6. Select Run Report.

You can do the same for expenses:

  1. Select Reports from the left menu.
  2. Enter Supplier Balance Detail in the search bar.
  3. Select Customise at the top.
  4. Set Transaction Date to All Dates.
  5. Set Sort by to Num and select if you want Descending or Ascending order.
  6. Select Run Report.

This will give a list of all invoices, sales receipts, cheques, etc., listed in numerical order.

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