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Intuit
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Automatic mileage tracking in the mobile app

Learn how to manage mileage tracking in your QuickBooks Self-Employed  mobile app or QuickBooks Mobile (coming soon).

With this, you don't have to enter your mileage manually as we'll use your location to track your trips for you.

 Note: This feature is currently available for QuickBooks Self-Employed and coming soon to QuickBooks Online.

How automatic mileage tracking works

  1. Turn it on.

    1. Open the app on your mobile device, and tap Mileage from the menu.
    2. Switch the Auto-tracking toggle to turn on automatic mileage tracking.Note: If you are a QuickBooks Online subscriber, this feature is only available for Master Admin level users for now.
    3. Make sure you also enable location services in your device’s settings.
  2. Take a trip.

    We automatically detect your starting and stopping locations when you're driving for all of your trips, both business and personal. This could be helpful in case of an audit, in which your government tax agency might want to see a complete mileage log with all of the miles you drove in a given year.

  3. Identify your allowable expense.

    Come back to Mileage after you take a work-related drive to categorise your trips. Just like you do with transactions, swipe right on your trip to categorise it as a personal trip, and swipe left to put it in a business category. Add a business purpose, assign the vehicle, save, and you're all set.

How to turn off mileage auto-tracking

You can turn off the auto-tracking feature by toggling off the Auto-tracking option in the Mileage tab in the mobile app.

You can also turn off location services for auto-mileage tracking altogether by going to the settings on your phone.

iOS

  1. Go to your phone's settings.
  2. Tap Privacy, then Location Services.
  3. Tap Self-Employed or QuickBooks Mobile (for QuickBooks Online).
  4. Change selection from Always to Never.

Android

  1. Go to your phone's settings.
  2. Tap Privacy, then Google Location Settings.
  3. Tap Location Reporting and Location History, and switch the slider to Off for Self-Employed or QuickBooks Mobile (for QuickBooks Online).

Note: If you turn off location services, you can't automatically track your work-related trips anymore and will need to enter them into the app manually.

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