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Setting up Super Payments with Beam

You can easily pay employee super contributions directly to any registered super fund in Australia by taking advantage of the inbuilt integration with the Beam super fund clearing house. 

With Beam, you do not need access to an external portal , all Beam information can be found within your payroll system, using one easy login. 

As long as you only make super contributions quarterly, automated super payments via Beam is free, if you choose to make more frequent contributions there is a cost associated. This additional cost can be found on the subscription page of your payroll file.

For more information on Beam's Fees and Costs please see page 8 of their PDS

Setting up automated super payments

To use automated super payments you first need to register your business with Beam.  

Note: Please check your business details to ensure they are correct before you register, as the system will pre-fill these details in Beam.

To register your business for automated super payments you can simply follow these steps:

  1. Select Employees from the left-hand menu 
  2. Select Payroll Settings then select Superannuation (located under Business Settings).  
  3. Select Register with Beam 
  4. Enter in your Business details, Business address and Contact details, then select Next 
  5. Enter Payment method and details, then select Next  
  6. Nominate your Default super fund then select Next 
  7. Read and confirm you have read the Terms and Conditions then select Next 
  8. Select Back to payroll 

The Default fund you selected in Beam will now be displayed on the Superannuation Settings screen.

Need more help with setting up Beam? Select the section below for more details 

These details will prepopulate from the business details in your payroll settings, Please check the business details to ensure they are correct.  

There are three ways you can pay super contributions with Beam: Direct Debit, EFT or BPAYThe Payment method you set up will be available to select when you submit the super payment batch.

  • If you want to use direct debit, select the Yes option and enter the BSB, Account Number and Account Name, select Save then select Next
  • If you do not wish to use direct debit, select No, then select Next

Notes: 

  • You can add additional accounts by selecting Add Another
  • Any bank account added here will automatically available for selection as a Refund Bank Account when submitting a superannuation batch payment. You can add other bank accounts for refunds from the Superannuation Settings Page.  

 

The ATO states that you are obliged to pay Superannuation Guarantee  - if your employee does not provide you with their super fund of choice you must pay their super into a default fund. This the ATO website for further information - Determine your employer-nominated fund (default fund). You can use Sunsuper Superannuation Fund or add your own default fund during the registration process:
  • Select Sunsuper to nominate Sunsuper as your default fund account: 

  • You can Search by USI or ABN to choose a different default fund, Tick the checkbox for the relevant fund, then select Next

Notes:  

  • If you Select Sunsuper as one of the default accounts, a Sunsuper Employer account will be created for you, A Sunsuper Employer account will allow you the ability to create a member account on behalf of an employee 
  • If you choose Sunsuper for an employee leave the member number blank, when you process the first super contributions to the fund a member number will be automatically created for them.
  • If you wish to join Sunsuper as a participating employer then you can do so by selecting the Please register me as a Sunsuper participating employer checkbox. This provides you with the ability to create a member account on behalf of an employee.
  • An employer joining Sunsuper as a participating employer is different from an employer selecting Sunsuper as their default fund.  An employer can join Sunsuper as a participating employer, but their default fund could be a different fund.

There are three possible Terms and Conditions to be read, confirmed and accepted. 

  • Beam terms and conditions - you will need to confirm you have read and accepted the terms and conditions by ticking the checkbox.
  • Become a SunSuper participating Employer - If you elected to join Sunsuper as a participating employer, you will need to read and accept terms and conditions by ticking the checkbox.
  • Direct Debit terms and conditions - If bank account details have been entered for direct debit, you will need to read and accept the Direct Debit Authority terms and conditions by ticking the checkbox.

How to edit super details

 

  1. Select Employees from the left-hand menu 
  2. Select Payroll Settings then select Superannuation (located under Business Settings).  
  3. Select Edit details in Beam

 Registering Multiple Employing Entities

If you have multiple employing entities set up in the payroll business, you will need to register the additional employing entities separately. 

  1. Select Employees from the left-hand menu 
  2. Select Payroll Settings then select Employing Entities (located under Business Settings).  
  3. Select the employing entity, then select Register with Beam 
  4. Follow the instructions listed at the top of the article  

Once you’ve registered you can make automated super payments by following these instructions.

 

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