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Intuit

How to create and lodge Finalisation Events

This article will guide you through completing your end of year processing (ie processing a Finalisation Event) using the STP EOFY Wizard.

Before proceeding, its important to note that you can also complete the end of year process by creating and lodging an update event.   However, the STP EOFY Wizard has additional functionality such as:

  • Bulk import RFB amounts for employees
  • Send notification emails once the finalisation event has been successfully lodged
  • Accessing the amended finalisation event wizard if further finalisation events are required.   

Note: If you have not reported every pay run in the financial year to the ATO you should first lodge an update event to ensure all payroll information for the financial year has been reported prior to beginning the finalising process. 

Step 1: How to create a finalisation event

Note: You cannot lodge a finalisation event if you have not successfully reported any pay events during the financial. This will result in a failed lodgement. Before you start the finalisation event, ensure you have atleast lodged your last pay run for the financial year. Once that has been successfully lodged, you can begin the finalisation process:

  1. Select Employees from the left hand menu
  2. Select the Reports tab and then select Single Touch Payroll 
  3. Select Start Finalisation Process 
  4. Select the relevant Pay Schedule and Financial Year
  5. Select Next 

 Note: If employees have been paid using multiple pay schedules throughout the financial year, you do not need to complete a finalisation event for each pay schedule for that employee. You only need to complete the finalisation event for the default pay schedule the employee is assigned to. (e.g. an employee is assigned to a fortnightly pay schedule but has also however been paid in an 'Adhoc' pay schedule, such as JobKeeper throughout the year), all the employee's YTD earnings will be reported in the fortnightly pay schedule's finalisation event.

Step 2: Confirming Payroll Data

In this step you can :

  • Ensure the year to date earnings are correct and compare them to the year to date payroll reports
  • Fix any validation issues prior to lodging (to avoid a failed lodgement).

You can also download an excel spreadsheet of the payroll data being reported in the event by selecting Actions and then Excel. To download an excel document containing all employees' YTD payroll data reported through STP, select Actions and then Excel (YTD).

Notes:

  • If you have validation issues you should correct them before proceeding, Learn how to troubleshoot validation warnings for STP
  • The amended finalisation event automatically marks all employees in the event as Is Final this is to indicate that no further payments will be made to employees in this financial year.
  • From this screen, you can access an excel spreadsheet of the payroll data being reported in the event. To download the document, select Actions then Excel.

Once fixed, you can refresh the data in this step by selecting Actions and then Refresh Data.

Now select Next

Step 3: Enter Reportable Fringe Benefits

This step is only applicable if you need to enter reportable FBT. If this is not the case, skip this section by selecting Next

There are two methods to enter FBT:

Enter FBT Amounts manually

  1. Select the Pencil icon next to the relevant employee
  2. Enter the amount and then select the Tick icon
  3. Repeat this process for each relevant employee
  4. Select Next 

Import FBT Amounts through Excel 

If you have numerous employee's it may be quicker to enter the amounts through the import feature.  

  1. Select Actions and then Export RFBA Template
  2. Select Download to download a excel template
  3. Open the excel sheet and enter the RFT amount for each relevant employee, then save the document.
  4. Now return to payroll, select Actions and then Bulk Import RFBA 

Notes:

  • If you have multiple pay schedules, there will be separate tabs in the excel document for each pay schedule.
  • Use whole dollar amounts when reporting FBT, do not enter any cents
  • Remember to not include FBT amounts in the employee's gross earnings
  • The amount entered should be the Year to Date amount. If a FBT amount has been previously entered in other events, the amount will already be included in the export. If you need to update an employee's YTD amount simply edit the relevant field.
  • You must only enter the grossed-up taxable value of these benefits

Step 4(a): Request Client Authority

This option will only appear for businesses who have indicated that a registered tax/BAS agent will be lodging reports to the ATO (based on what has been set up under the ATO Settings).

You will need to obtain authorisation from your client before proceeding, You can assign one or more approvers and then add a note to indicate the purpose of the amended finalisation event. The user/s  will be notified via email that there is a finalisation event waiting to be actioned.

Now select Save for later, while you wait for the approval.

If you have set up Email me when a pay event is approved or rejected through My Notifications you will receive an email when the STP event approver has provided authorisation otherwise you can return to this later once the authorisation has occurred.

Step 4(b): Lodging the Finalisation Event

The next step is to complete a declaration. Simply read the declaration then select Lodge Finalisation Event.

 You then have the option of either returning to the Payroll Dashboard or to the Amended Finalisation Event

Note: If you have the notification setting Email me when there is a Lodgement error switched on (located in My Notifications) you will be sent an email if there is an error with the lodgement.

Additional setting for tax/BAS agents

Before you are able to lodge the amended finalisation event:

  1. Select the 'Registered Tax Agent' option when choosing who is lodging
  2. Assign the authority who has approved the event. If the selected authority's status is showing as awaiting authorisation, the Lodge Finalisation Event button will be disabled until authorisation has been approved, you can reach out to your client to remind them if required.

Step 5: Sending Employee Notifications

Once the finalisation event has been successfully lodged with the ATO, you will have the ability to send system generated email notifications to the employees involved in that event. To do this:

  1. Select Employees from the left hand menu
  2. Select the Reports tab and then select Single Touch Payroll 
  3. Open the event by selecting the ID for the finalisation event 
  4. Select Actions and then Send Notifications

Navigating to the Single Touch Payroll screen

If at any time, you selected Save for later in the Wizard, you can easily navigate back to the wizard by: 

  1. Select Employees from the left hand menu
  2. Select the Reports tab and then select Single Touch Payroll 
  3. Select Continue Finalisation 

Lodging an amended Finalisation Event

If, after having successfully lodged a finalisation event for a specific pay schedule, you realise that an adjustment or adhoc pay needs to be processed , you will need to create an amended finalisation event. You must also do this as quickly as possible to ensure the employee does not use an outdated Income Statement to lodge their tax return. If you're unsure of when you'll be able to do this, we strongly suggest you create and lodge an update event for the employee and mark as Is not final so that the status of the employee's Income Statement is no longer 'Tax ready'.

To lodge an amended finalisation event, simply select the dropdown next to Start Finalisation Process and select Create an amended Finalisation Event from the Single Touch Payroll screen. 

Learn how to create and lodge an amended finalisation event

To access our EOFY payroll guide click here.

 

Content sourced from KeyPay

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