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Managing usage limits within your Client's files

SOLVEDby QuickBooks1Updated December 12, 2022

We recently announced revised usage limits and how they’ll impact you or your clients who use
QuickBooks Online.

Take a moment to review our message regarding what you need to know about
launching QuickBooks Online Advanced and revised usage limits.

Usage limits will be applied to Chart of Accounts, Classes and Locations, and the number of
unique users per account, starting on or after September 8, 2022.

Here’s a breakdown of the usage limit updates:

QBO Users1 (no change)3 (no change)5 (no change)25
Accountant Users2 (no change)2 (no change)2 (no change)3
Time tracking-only usersN/AUnlimited (no change)Unlimited (no change)Unlimited
Report-only usersN/AN/AUnlimited (no change)Unlimited
How to add or edit the chart of accounts / Tag Groups40 (no change)40 (no change)40 (no change)Unlimited
Chart of AccountsNow: 250
Was: Unlimited
Now: 250
Was: Unlimited
Now: 250
Was: Unlimited
Classes & Locations (combined)N/AN/ANow: 40
Was: Unlimited
Custom Fields (per form)N/A3 (no change)3 (no change)12  

Use the following links to help your clients remain within the usage limits for their subscriptions:

User roles and access rights in QuickBooks Online
Add to or edit the Chart of Accounts
Make an account inactive on your chart of accounts in QuickBooks Online
Set up and user location tracking

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