Match online bank transactions in QuickBooks Online
by Intuit•10• Updated 4 months ago
Learn how to match downloaded bank and credit card transactions, put them in the correct accounts, and avoid duplicates.
After you connect your bank and credit card accounts, QuickBooks automatically downloads the latest transactions. It suggests matching transactions already in QuickBooks. All you have to do is approve the match if it's correct.
Note: QuickBooks Online won’t download pending transactions. It only downloads transactions when they’re no longer pending and are officially posted on the bank site.
Ways to match transactions:
- Match with an existing transaction
- Confirm paired bank transfers and credit card payments
- Review or undo matches
Tip: QuickBooks can automatically match transactions made with QuickBooks Payments.
Match with an existing transaction
Match means QuickBooks matched the downloaded transaction with one you already entered, like an invoice, a bill, a receipt, or a payment. This links them together so you don't get duplicates.
- Go to Transactions, then select Bank transactions (Take me there).
- Find a downloaded record. Look for “matches found” in the Category or Match column.
- Select the downloaded record to expand the view. Note the date, Description (or Bank detail), and amount spent or received.
- Review the Suggested matches for any possible matching transactions already entered in QuickBooks.
- Select the link next to each match to get more details. Suggested matches will be the same amount as and from a similar date range as the downloaded transaction. Make sure that the match is correct.
Note: If the suggested matches are not correct, select Find other matches to look for other transactions. - Select a match if it's correct, then select Match to match it.
QuickBooks now knows the downloaded record is the same one you already entered. It connects the two so there are no duplicates.
Confirm paired bank transfers and credit card payments
QuickBooks automatically identifies transfers between two of your connected bank accounts (including credit card accounts) by looking for matches in transfer amounts and dates. For example, if QuickBooks sees money leaving one bank account, and the same amount of money entering another bank account at around the same time, it'll suggest a record pairing that you can confirm or unpair. If confirmed, it'll mark that transaction as reviewed for both feeds.
- Go to Transactions, then select Bank transactions (Take me there).
- Find a downloaded record.
- In the Action column, select Confirm.
Review or undo matches
After you match or add downloaded transactions, they're recorded into QuickBooks. Review your work and make sure everything is correct in the Categorized tab.
- Go to Transactions, then select Bank transactions (Take me there).
- Select the tile for the account you want to review.
- Go to the Categorized tab.
- Select a transaction that says Matched to or Added to in the Added or matched column to review it.
- Select Undo if you need to make changes. The transaction is sent back to the For review tab.
Tip: Make all of your changes before your monthly reconciliations.
Sign in now for personalized help
See articles customized for your product and join our large community of QuickBooks users.
More like this
- Add and match Bank Feed transactions in QuickBooks Desktopby QuickBooks•7•Updated May 06, 2024
- Integrating CIBC SmartBanking™ for Business with QuickBooks Onlineby QuickBooks•6•Updated January 12, 2024
- Automatically match QuickBooks Online product transactionsby QuickBooks•11•Updated 5 days ago
- How to connect bank accounts and manage imported transactions in QuickBooks Onlineby QuickBooks•53•Updated 1 month ago