Conversion check list for converting your files into QuickBooks Online

Before you submit your conversion

There are a few tasks you should perform to ensure your legacy file is in as clean a state as possible prior to converting it to QuickBooks Online.

Note: If you are converting your file from QuickBooks Desktop to QuickBooks Online, it's best to complete these steps in QuickBooks Desktop before you start the conversion process.

• Quotes: Close or finalize
• Purchase orders: Close or finalize
• Unbilled activity: Delete or finalize
• Delete any accounts that were never used in the Chart of Accounts. They may be set to inactive status now, but they should also be deleted.
• Run a Payroll report for dates of current compliance (month to date) if converting mid reporting period
• Print off full employee info details and current leave balances
• Print off year-to-date (YTD) balances for Gross wages, PAYG W, and Superannuation by employee
• Archive reports run on Accruals Basis, all dates
  • Trial Balance
  • Balance Sheet
  • Profit & Loss Report
  • Accounts Receivable Aging (& Detail)
  • Accounts Payable Aging (& Detail)
  • General Ledger (Optional but recommended)

New QuickBooks file setup

Preliminaries  - New QBO file setup

• Create a new Company file from global.intuit.com and select your region.
• Sign up for a product that best fits your business (Plus, Essentials, etc).
• Follow the welcome interview process to get your account setup.
• Contact support to allow us to gather your information so we can migrate the data for you.