Create purchase orders in QuickBooks Desktop

Learn how to enter a purchase order in QuickBooks Desktop.

Use purchase orders to tell suppliers what you want to order. Track the items you order and receive to know what expenses are coming up.

Create a purchase order in QuickBooks Desktop for Windows

1. If you haven't already, turn on purchase orders:
   1. Go to Edit and select Preferences.
   2. Select Items & Inventory, then the Company Preferences tab.
   3. Check the Inventory and purchase orders are active checkbox and select OK.
2. Go to Suppliers and select Create Purchase Orders.
3. In the Supplier dropdown, select the supplier you'd like to create a purchase order for. You can also select Add New to add a new supplier.
4. Fill out the rest of the fields, and add the items you'd like to order.
5. Select Save & Close.

Tip: Purchase orders are a part of the Accounts Payable (A/P) workflow. Learn more about the A/P workflow in QuickBooks Desktop.