Set up Books Close templates in Intuit Accountant Suite

With Books Close in Intuit Accountant Suite, you can track and finish the monthly close process for all your clients in one place. Standardize this process across your firm by creating and customizing templates. This article shows you how to set up a custom Books Close template.

Prerequisites

Before you can set up customized Books Close templates, be sure your firm has:

• Opted into Intuit Accountant Suite.
• Added Books Close.

Access permissions

Only primary and company admins have default access to Books Close settings. To grant access to other team members, an admin must edit the role-based access control settings specifically for Books Close.

Set up a customized Books Close template

In Intuit Accountant Suite:

1. Go to Work and select Books Close (Take me there).
2. Select Books close settings, then select Templates to see your template library.
3. If you haven’t set up a customized template, you’ll see the Standard template. To set up a customized template, select Make a copy.
4. Enter a name for your template.
5. Select Close due date from the dropdown ▼ to select the recurring date you want the template to be due on every month.
6. Go to Pre-close to review the default tasks shown and adjust the workflow to fit your firm’s close process. When you’re finished with each item, be sure to save it.
   • Select Add task and enter tasks to fit your firm’s workflow.
   • To change a role assigned to a task, select the corresponding dropdown ▼ from the Assigned to column, then select an assignee role for the task.
     Note: Tasks assigned to a role in the template automatically transfer to that role during client onboarding. If needed, admins and those with Books Close settings access can update assignee roles by going to Preferences under Books Close settings.
   • Select the edit icon and follow the steps to change an existing task.
   • Select the delete icon and follow the steps to delete an existing task.
7. Within the template, Account reconciliation won’t show any information. Intuit Accountant Suite automatically adds tasks for bank and credit card accounts when you onboard a client. You’ll also be able to add non-cash accounts.
8. Transaction review offers transaction checks to find and fix anomalies. To customize the checks:
   1. Select Add or remove, then select or uncheck each transaction check.
   2. Select Save.
9. Go to Additional items to add or adjust any other notes or tasks you want your close process to include.
10. Once you’ve finished customizing your template, select Save.
    Note: You can also select Save and set as default if you want to set this template default.

Next steps

After saving your new template, you can set it as the default for your firm.

1. From the template library, find your new template.
2. From dropdown ▼ under the Actions column, select Set as default.

You can also make a copy of this new template to customize it further.

Related link

Onboard a client to a Books Close template