Zoom in and out of reports in QuickBooks Desktop

Learn how to use zoom to make reports easier to read. 

You can zoom in and out of the reports to see them more clearly with different zoom levels. This gives you the flexibility to adjust the report size how you want and makes it easier to analyze the data.

Use the Zoom dropdown menu

1. Open QuickBooks and go to Reports.
2. Select the report you want to view.
3. Select Zoom to see the different zoom levels you can choose (75%, 90%, 100%, 125%, 150%, 175%, 200%, and 225%).
4. Select the zoom level you want.
5. The report will immediately adjust to the selected zoom level.

Use keyboard shortcuts

You can also use keyboard shortcuts to zoom in and out of reports. 

Here are the keyboard shortcuts to zoom in and out on a report:

Zoom in :  Press the Ctrl + ‘+’ on your keyboard to zoom in. Each press will increase the zoom level by one step  (for example, from 100% to 125%).

Zoom out :  Press the Ctrl + ‘-’ on your keyboard to zoom out. Each press will decrease the zoom level by one step  (for example, from 125% to 100%).

Collapse & Expand Rows in Inventory Reports in QuickBooks Enterprise

If you’re on QuickBooks Desktop Enterprise 24 release R9 or later, you can easily collapse and expand rows for better report readability.

1. Go to Reports, then Inventory.
2. Select any inventory report. For example, let’s select the Inventory Valuation Summary report.
3. Select Collapse Rows. This will collapse all the rows. You can select the arrow on each row to expand them one at a time. 
4. Select Expand Rows to show all the rows again.
5. Select Print, then Report, and then Preview. Any rows that are expanded will be expanded in the Print Preview.