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Enter bills against inventory

by Intuit Updated 2 days ago
Entering bills against your inventory is part of your usual A/P workflow in QuickBooks Desktop. To see the complete list of workflows and other supplier-related transactions, refer to Accounts Payable workflows in QuickBooks Desktop.

In QuickBooks Desktop, after you receive inventory without a bill, you can easily enter the appropriate bill against the inventory. This will record the corresponding payable for the item receipt.

To enter a bill for an Item Receipt

  1. From the Home page, select Enter Bills against Inventory.
  2. On the Select Item Receipt window:
    1. From the Supplier dropdown, choose the correct supplier name.
    2. To keep the original inventory availability date, select the  Use Item receipt date for the bill date checkbox.
    3. Select the Item Receipt that corresponds to your bill.
      Note: If there are multiple Item Receipts, convert each bill separately.
    4. Select OK. QuickBooks converts the Item Receipt into a bill.
  3. When you are ready to pay the bill, proceed to Pay bills.

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