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Keyboard shortcuts in QuickBooks Desktop

by Intuit Updated 4 weeks ago

Learn keyboard shortcuts for doing things more efficiently in QuickBooks Desktop.

You can use keyboard shortcuts to do all kinds of things in QuickBooks Desktop. Instead of using the menus, you can create invoices and move between windows with just a few keystrokes.

In this article, you'll learn shortcuts for the following areas:

Note: You'll see underlined letters on some forms and buttons. These are shortcut labels. To use the shortcut, hold Alt and press the underlined letter.



ActionKeyboard shortcut
Open the Help windowF1
Close current windowEsc
Open the Product Information window (Product and License number, company file location, etc.)F2 or Ctrl + 1
Open the Find Transaction window (Transactions, invoices, etc.)Ctrl + F
Open the Search window (Customers, accounts, transactions, etc.)F3 or Ctrl2
Open Tech Help / Technical Info window (System info)F2 to open the Product Info window, then press F3


Data fields on forms

ActionKeyboard shortcut
Increase or decrease the amount+ or -
Go to the next data fieldTab
Go to the previous data fieldShift + Tab
Copy, paste, undo, cutCtrl + C, Ctrl + V, Ctrl + Z, CtrlX


Date fields on forms

ActionKeyboard shortcut
Open calendar to select a dateAlt +
Advance a day+
Back a day-
Go to todayT
Go to the first day of the weekW
Go to the last day of the weekK
Go to the same day next week]
 Go to the same day last week[
Go to the first day of the month M
Go to the last day of the monthH
Go to the same day of the month next month;
Go to the same day of the month last month' (apostrophe)
 Go to the first day of the year (Jan 1)Y


Forms and transactions (invoices, expenses, etc.)

ActionKeyboard shortcut
Record or save a transactionEnter
Add a new transaction lineCtrl + Ins
Delete selected transaction lineCtrl + Del
Copy a transaction lineHighlight a transaction line, then press Ctrl + Alt + Y. *Only available in QuickBooks 2018 and later.
Paste a transaction lineHighlight a blank transaction line, then press Ctrl + Alt + V. *Only available in QuickBooks 2018 and later.
Go to the next or previous transaction line or
Open the full list for the selected dropdown menu (product, service, customer, etc.)Highlight the ▼ dropdown menu, then press Ctrl + L. Press Ctrl + U to add a selected item from the list to your open form.
Move between pages on forms and reportsPage Up or Page Down
Save and close the current formAlt + S
Go to your last open form of the same typeAlt + P
Save and go to the next form of the same typeAlt + N
Print form (or list)CTRLP
Memorize current form and its transactionsCtrl + M
Open Memorized Transaction ListCtrlT
Open transaction history (for current form)Ctrl + H
Open transaction journal (for current form)CtrlY


Lists (Customer Centre, Account Register, Item List, etc.)

ActionKeyboard shortcut
Go to the first item or last item on a list or registerCtrl + Page Up
or
Ctrl + Page Down
Create a new item on a list (account, customer, product or service, etc.)Ctrl + N
Edit an item on a list (account, customer, product or service, etc.)Ctrl + E
Delete an item on a list (account, customer, product or service, etc.)Ctrl + D
Run a Quick Report for an item on a listCtrl + F6
Refresh list (You only see this if you are in multi-user mode. This is useful if multiple users are editing the same list.)F5


Start a new task anywhere in QuickBooks

ActionKeyboard shortcut
Create a new invoiceCtrl + I
Create a new checkCtrl + W
Open the Customer CentreCtrlJ
Open the Chart of AccountsCtrl + A
Open an Account RegisterCtrl + R, then select an account. If you are in an account register, select a transaction and press Ctrl+G. This opens the register for the associated "transfer" account.


Open, set up, and close QuickBooks

ActionKeyboard shortcut
Open your company file with no open windows or menusHold Alt after you open your company file on the Open Company window
Close QuickBooksAlt + F4
Open QuickBooks Service Keys (Payroll only)CtrlK
Set up YTD Amounts for Payroll (Payroll only)Select the Help menu and then About QuickBooks. When the product screen appears, Ctrl + Alt + Y.

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