Overview of payroll reports

QuickBooks Payroll provides a wide range of reports to help you fill out tax forms and manage your employees and their wages. You can view, customize, print, and export these reports to get the insights you need.

You must have an active QuickBooks Payroll subscription to generate reports.

View and print a payroll report

Follow these steps to find and print your payroll reports.

Follow this link to complete the steps in product

1. Navigate to the Employees section to see the group of payroll reports.
2. Search for the report you need by typing its name in the search bar.
3. Select the report from the suggestions. The report will generate based on a preset date range, such as today or the most recent pay period.
4. Select Customize to adjust the date range or other report options as needed.
5. Select Run report.
6. To print the report, select the printer icon.
7. Choose your preferred orientation and select Print.

You will have a printed copy of your customized payroll report.

Export a payroll report to Excel

You can export reports to a Microsoft Excel spreadsheet for further analysis.

Follow this link to complete the steps in product

1. Search for and run the report you want to export.
2. Select the Export icon, then select Export to Excel.

The report data will be exported into an Excel file.

Troubleshoot payroll reports

Here are solutions to common questions about viewing and customizing reports.

Why is my report empty?

If a report is empty, it means there is no data for the preset date range. To fix this, you can change the date range to a different period.

How do I see totals for a single employee?

In some reports, such as the Tax and Wage Summary report, you can select a total amount to see a detailed breakdown for a single employee.

Other reports have options next to the date range where you can filter by work location or select a single employee.

How do I see reports for a different time period?

1. Hover over the date fields to see the calendar icon.
2. Select the calendar to choose exact start and end dates.
3. Alternatively, select the date range drop-down arrow to choose a preset like Last Quarter or Last Year.