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How to edit paycheques in QuickBooks Online Payroll

by Intuit Updated 3 weeks ago

This article explains how to edit (modify) paycheques created through QuickBooks Online Payroll.

Should I edit, delete, or void a paycheque?

  • Edit a paycheque: This updates your paycheque info directly for the payroll. See below for which paycheques you can’t edit.
  • Delete a paycheque: This removes the paycheque from your payroll.
  • Void a paycheque: This changes your paycheque dollar amount to zero. You may need to make adjustments to balance your books. This doesn't stop a direct deposit from processing and doesn't return funds to you. You can void paycheques if you have already sent your payroll to us.

Which paycheques can't be edited?

You can't edit a submitted paycheque if:

  • it has a Pay date before January 1 of this year.
  • the employee's pay rate changed since the paycheque was first submitted (for example, if you submit a paycheque for an hourly employee and then change the employee to Salary or Commission only, you won't be able to edit the paycheque).
  • it's been paid to the employee through direct deposits. This means the paycheque has been transmitted to the employee's bank. In this case you will have to void and recreate the paycheque.
  • it's an adjustment cheque.
  • your payroll account hasn't been migrated to the new Payroll Core, Premium, or Elite product.

How to edit a paycheque

  1. Select Payroll and then Employees.
  2. Select Paycheque list and then filter by dates you want to edit.
  3. On the paycheque, select the dropdown arrow under the Action column and select Edit.  (If the paycheque has been paid via direct deposit, it will have to be voided and recreated.)
  4. Make the required changes and select Save.

Alternatively, if you are unable to edit a cheque due to the reasons listed above, you can contact us and we can help you make the necessary corrections.

Note: You will be sent a paycheque corrections template to fill out and send back to us to process.

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