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Print a cheque in QuickBooks Online

by Intuit•68• Updated 6 days ago

Learn how to print a cheque from your print queue.

After creating a cheque to pay for expenses, you can print the cheque directly in QuickBooks Online. You can set up your print settings for either standard or voucher cheques. Here's how to print cheques that you’ve already recorded in QuickBooks.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Prerequisites

To ensure that your printer and your checks correctly line up, complete the print checks setup.
Before you print, you must first create and record a check.
After you record a new check, select the Print later checkbox or the Print check option to add it to the print queue. To print multiple checks at once, repeat this for other checks.
To print with your own checks, format them for QuickBooks. You can also order QuickBooks compatible checks from Intuit.

If you purchase something with a handwritten check, or you want QuickBooks to print a check for you, you need to record a check in QuickBooks. Let’s go over how to record a check, how to print a check from QuickBooks, and then how to confirm the check in your transactions so your books are correct. To start, select New and then check. Enter who you’re paying with the check. Then select the bank account the money will come from. If you’re recording a handwritten check, enter the date you wrote it. Or if you want QuickBooks to print the check later, select today’s date. For the Category, select an account that best describes what you’re writing the check for. If you don’t see an account that sounds right, select Add New. This check is for Gas & Electric Utilities. In the description field, you can enter some more details about your purchase. Then enter the amount of money you're spending. And if you spent the money for a specific customer or project, enter it here. If you wrote a check by hand, enter the check number. If the field is grey, you’ll need to uncheck the Print later box. If you want QuickBooks to print the check, select the Print later box. This adds the check to the print queue where you can print it either by itself or in a batch with other checks. You'll assign the check number when you print the check Later. Enter any final details, like a Memo or a receipt for your purchase. Then Save and Close to record the check in QuickBooks. If you recorded a handwritten check, you don’t need to do anything else until the check clears your bank. We’ll show you what to do then in a minute. If you need to print the check, along with any other checks you’ve recorded, select New…Print Checks. When you Print checks for the first time, you’ll see some instructions on how to set up your printer. Choose whether you use voucher or standard three-to-a-sheet style checks. Put a piece of blank paper in your printer. Then select View preview and print sample…and Print. After your sample prints, place it on top of your pre-printed check stock. If the dollar amount on the preview didn’t print in the same place as it needs to on the pre-printed checks, select No, continue setup so you can adjust your printer alignment. If everything looks good, select Yes, I’m finished. If you ever need to change your printer settings, select Print setup. QuickBooks lists all the checks you’ve marked to print later. By default, you’ll print all of the checks in your queue, but you can uncheck any you don’t need to print. Load your pre-printed check stock into your printer and then enter the number of the first check you’ll print on. Select Preview and print…then Print. Afterward, confirm whether or not your checks printed correctly. If they didn’t, they’ll go back into the check printing queue. If you download transactions from your bank, you’ll see them match against the checks you recorded. Confirm the match to make sure QuickBooks doesn’t count them twice. Now you're ready to record and print your own checks in QuickBooks.

Step 1: Set up QuickBooks to print cheques
Step 2: Add cheques to the print queue
Step 3: Print cheques from the print queue
How to print voucher cheques without the voucher portion

Step 1: Set up QuickBooks to print cheques

You can print your own cheques and pay your expenses, suppliers, and employees with guaranteed compatible cheques for QuickBooks.

To get started, go through the print cheques setup. This walks you through getting your printer and cheques to line up. Once the setup’s done, your settings are saved for future use.

Step 2: Add cheques to the print queue

When you record a new cheque, selecting the Print later checkbox or the Print cheque option adds it to the print queue. Then you can print all your cheques at once.

Step 3: Print cheques from the print queue

Now that your cheques are in the queue, you can print them.

Note: If you need to change the type of cheque you’re printing (standard or voucher), open the print setup and change your cheque type.

Select + New.
Select Print cheques.
Load your cheques into the printer.
Tip: you can do a test print on plain paper first to cheque the alignment so you don’t waste cheques.
Select the chequing account that you created the cheque from the drop-down ▼.
In the Starting cheque no. field, enter the cheque number of the first cheque in the printer.
Select the checkbox next to each cheque you want to print.
Select Preview and print.
If everything is correct, select Print.
If your cheques print correctly, select Done.

If your cheques don’t print correctly, select the some cheques need reprinting option or the option to keep cheques in the Print cheques list. You may need to open the print setup and adjust your alignment settings.

Print a partial page of cheques

Standard cheques come three to a page, so you might end up with a spare cheque or two. You can print leftover cheques the same way as a regular cheque.

To avoid paper jams in your printer, you can get a reusable Intuit Forms Leader. This lets you attach your leftover cheques to the form so you can run it through your printer as a full sheet.

Standard cheques come three to a page, so you might end up with a spare cheque or two. You can print leftover cheques the same way as a regular cheque.

Next step

Get personalized help recording and printing checks with QuickBooks Live.

How to print voucher cheques without the voucher portion

Want to print cheques without the voucher? You’ll just need to change your cheque type to Standard.

Select + New or + Create.
Select Print Cheques.
Select Print setup.
Select Standard then select Yes, I’m finished with setup.
Select the small arrow ▼ icon under On first page print and select 1 cheque.
Select the cheque to print.
Select Preview and print. If everything is correct, select Print.