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Fix print alignment for preprinted cheques

SOLVEDby QuickBooksQuickBooks Online Payroll28Updated 4 weeks ago

Learn how to fix the print alignment for preprinted cheques in QuickBooks Online Payroll .

With QuickBooks Online Payroll , you can use voucher-style preprinted cheque stock, with the cheque in the upper third and a stub in the bottom two thirds.

Step 1: Set up printing preference

  1. Go to Settings ⚙, then select Payroll Settings.
  2. In the Preferences section, select Paycheque Printing.
  3. Select Preprinted QuickBooks-compatible voucher cheque stock.
  4. Select Print 1 stub or Print 2 stubs, then OK.

Step 2: Set up cheque alignment

  1. Select Open Alignment Window, then print the sample cheque.
  2. Follow the instructions, then close the window.
  3. Select Align Cheques, then print the PDF file.
  4. Follow the instructions, then enter the letter and number that fits best.
  5. Select Update Settings, then OK.

Tip on how to align the print

Let’s say the letter K and number 5 are your current settings in the Printer setup preference. You print a sample cheque but the information is too:

  • Low - Enter a letter that’s before the letter K (A to J) to move the information up.
  • High - Enter a letter that’s after the letter K (L to X) to move the information down.
  • Far-right - Enter a number that’s less than 5 (0 to 4) to move the information to the left.
  • Far-left - Enter a number that’s more than 5 (6 to 9) to move the information to the right.

For French companies, due to accents, which can cause cheques to show weird characters, default alignment L, 5 is to be used.

Step 3: Print a sample paycheque

  1. Go to Payroll and select Employees (Take me there).
  2. In the My Payroll section, select Paycheque list.
  3. Select a paycheque, then select Print.

If you still need to make adjustments, then continue to repeat steps 1, 2, and 3 until you’re satisfied.

Do you need help with setting up other printing alignments? Here’s how you can set it up for cheques and sales forms.

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