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How to print and reprint paycheques

by Intuit Updated 7 months ago

This article will show you how to print and reprint pay cheques for your employees from QuickBooks Online. You can print pay cheques right after you submit your payroll. If you set up direct deposit from your bank to your employees' bank accounts, you can print or email pay stubs on payday.

Change your printing preferences

To print paycheques, you'll first need to determine your paycheque printing options. You can print a paycheque with one pay stub or two, or you can just print the pay stub if you're using direct deposit. By default, it will be set to print pay stubs, so you may need to adjust these settings.

  1. Select the Settings ⚙️ icon, then Payroll settings.
  2. Select the edit ✎ icon beside Printing.
  3. Select how you want to print your paycheques:
    • Select Plain paper stubs to print the pay stubs to go along with your handwritten cheques.
    • Select Preprinted QuickBooks-compatible voucher cheque stock (takes 3-5 days to activate) to have us print your company and banking information on the stock along with the payee information.
  4. Enter the number of copies to print.
  5. Select whether to print your business contact phone number on the pay stubs.
  6. Select OK. The Printer Setup page displays.
  7. Follow the onscreen instructions to test the paper alignment on your printer.

Print paycheques

Here's how to print paycheques:

  1. From the run payroll screen, deselect the checkboxes for the paycheques you don't want to print.
  2. If applicable, type in a starting cheque number.
  3. Load the cheque stock into your printer.
  4. Select Print pay cheques to open the PDF in a new tab.
  5. Select Print.
Note: Before you print on preprinted paper, be sure you've aligned the cheque stock to your printer. Preprinted cheque stock already has your company and banking information printed on it. We fill in the cheque details when you run payroll. To purchase, visit https://quickbooks.intuit.com/ca/stationery.

To reprint paycheques

If your employee requested another copy of their paycheque, you can easily reprint it:

  1. Go to Payroll.
  2. Select Paycheque list below the Run Payroll button.
  3. When the report page opens, select the checkboxes for the pay stubs or paycheques you want to print.
  4. Select Print to open the PDF in a new tab.
  5. Select Print.

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