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Use QuickBooks on multiple screens or in Multi-Monitor mode

by Intuit Updated 3 weeks ago

To increase productivity, you can use QuickBooks Desktop in multiple screens with the new Multi-Monitor mode! It is a feature available in QuickBooks Desktop 2018 and later versions that will help you better manage your financial information.

Fun fact!
A University of Utah study from 2008 indicated that productivity can increase by up to 44% for routine office tasks by upgrading from single monitor to dual monitor configuration!

From only being able to use QuickBooks Desktop on one screen. You can now easily use QuickBooks on multiple screens! Here is an example of how Multi-Monitor Mode works:

User-added image

Before using QuickBooks on multiple screens or in Multi-Monitor mode, make sure to:

  • Set the DPI (font scaling) settings for all screens/monitors at the default level (100%).
  • Set all screens/monitors at the same resolution.
  • Align your monitors horizontally in your Windows Display settings.
  • Use the toggle button to move windows from one monitor to the next.

To enable the feature, go to the View menu, then select Switch to Multi-monitor Mode.

QuickBooks Multi-Monitor Mode Limitations

The following are limitations when entering or using QuickBooks Multi-Monitor mode:

Using Single View modeIf you have the preference (go to the Edit menu, then select Preferences > Desktop View) set to Single View, you will not be able to use Multi-Monitor Mode.
Anything other than 100% (default) DPI settingsIf you have your displays set to anything other than the default DPI font scaling (100%), Multi-Monitor will not work.
Third Party Multi-Monitor ProgramsSome 3rd party multi-monitor programs (such as Display-Link, Display-Fusion, etc.) will not work properly when used with QuickBooks Multi-Monitor mode. For best results, use Windows native Multi-Monitor support.
Tile/Cascade WindowsWhen Multi-Monitor mode is enabled, you will not be able to use the QuickBooks function to tile/cascade windows.
Moving the
main program window
Trying to move the QuickBooks main program window while in Multi-Monitor mode is not allowed. To move the main program window, you must switch to Single-monitor Mode.
Monitors' horizontal alignmentMulti-Monitor will not work if your monitors are not aligned horizontally even.
Hosted EnvironmentsThe feature will not work if you are using QuickBooks Desktop in a hosted environment such as Right Networks or Summit Hosting.

Common issues with Multi-Monitor mode

Dialogue boxes appear on the other monitor from the one I am working on.

Some dialogue boxes may not appear on the screen you are working on. For example, if you have your home page on your right monitor, and you select Invoices, the Invoices page may appear on the left monitor. Simply toggle it back to the right monitor or move it manually.

Certain windows extend across into the other monitor.

Upon entering Multi-Monitor mode, you may notice certain windows span across into the next monitor. Simply move that window to where you want it and either maximize it to that screen or adjust the window length.

How many monitors does QuickBooks Desktop Multi-Monitor support?

QuickBooks Desktop Multi-Monitor Mode supports up to 3 monitors. If you have 4 to 5 monitors, you will be given the choice to pick which monitors (2 or 3) to use for Multi-Monitor mode.

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