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Create sub-supplier names in QuickBooks Online

by Intuit Updated 1 month ago

QuickBooks Online currently does not have the functionality to use sub-accounts for suppliers. As a workaround, we recommend that you use the account numbers of similar suppliers.

Using the supplier's account number will group your suppliers list for easy reference. For example, you have three ATT accounts with different account numbers, you can setup the supplier names as follows:

  • ATT #3245
  • ATT #4567
  • ATT #7765

If you need a total balance amount for the suppliers, you can customize the Supplier Balance Detail report.

  1. Go to Reports (Take me there).
  2. Select Supplier Balance Detail.
    Note: Type in Supplier Balance Detail in the search bar to pull up the report.
  3. Select Customize.
  4. Set the appropriate Report period range and then select Filter.
  5. Select Supplier and choose the suppliers that you want to include in the report.
  6. Select Run report.

This report will give you the balances for every sub-suppliers, and its total at the bottom. Select Save customization at the top to save the report if you need to use this report often. Keep in mind that you need to re-customize the report if you want to include or remove names in the saved report.

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