Save a customized report

In this article, you'll learn how to:

• Save a customized report
• Run, export, and print a report
• Schedule and email a customized report
• Remove a customized report from a group

Learn how to save a customized report in QuickBooks Online.

Save a customized report in a group and share it with other users. This helps improve data accessibility and makes collaboration easier.

Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

Save a customized report

You can choose your preferred settings when you save a customized report. Here's how.

Follow this link to complete the steps in product

1. Select the report you want to make changes to.
2. After you've made the changes you want to the report, select Save As.
3. In the Report name field, enter a descriptive name for the report.
4. Switch on Share with others, to make it visible to others who can access the report.
   Tip: Other users will see the report you shared in their Custom reports tab. But new users you invite to the company won't see it. Only current users will have access to it.
5. Select Add to group ▼ dropdown, then select the group you want to add this report to or select + Add new group to add a new group.
   Note: You can group and organize reports in your Custom reports list if you use QuickBooks Online Essentials or QuickBooks Online Plus.
6. Once your desired options are set, select Save.

Note: If you edit a custom report, save it again to keep the changes.

Run, export, and print a report

After you customize a report, you can also run, export, and print it to maintain accuracy.

Follow this link to complete the steps in product

1. Find the desired report or group of reports, then select the report to run.
2. Select the export icon, then select the following options:
   • Select Export to Excel.
     1. Select the Downloads icon from your browser.
     2. Select the Excel report you want to export to run it.
   • Select Export to PDF.
     1. In the Print or save as PDF window, select Save as PDF or Print.
     2. Follow the next steps to save/print the PDF report you need.
   • Select Export as CSV.
     1. Select the Downloads icon from your browser.
     2. Select the CSV report you want to export.

Schedule and email a customized report

If you want to email more than one report at once, you can group the reports. Once the reports are in the same group, you can send them by email on a recurring schedule.

Notes:

• This feature is only available on reports in Modern View.
• This feature isn't available on QuickBooks Online EasyStart.

Follow this link to complete the steps in product

1. Find the report from the group you wish to schedule, then select the report to run.
2. Select the vertical ellipses ⋮ icon, then select the following options:
   • Select Schedule report.
     1. In Create workflow window, fill out the form, then select Save or Save and turn on.
   • Select  Email report.
     1. Fill out the form and select Send email.

Note: If the report belongs to a group, it'll follow the group's schedule. If you don't want to send a report that's in a group, remove it from the group first.

Remove a customized report from a group

Here's how to remove a customized report from a group:

Important: This feature isn't available on QuickBooks Online EasyStart.

Follow this link to complete the steps in product

1. Select the Action ▼ dropdown next to your preferred report, then select Change group.
2. Select the link Remove from group, then select Done.