Note: There is a change to your QuickBooks Payroll experience. Click here to learn about the change and it's timing.
Setting up payroll will be a smoother process if you can collect the following information first:
Category |
Type of information needed |
| Company | · the frequency that employees are paid (weekly, every other week, twice a month, or monthly)
· the date you plan to start using Payroll · the first pay period that you’ll run within QP |
| Compensation, Benefits, Contributions and Deductions | · types of compensation (hourly wages, salaries, commissions, vacations)
· sick and vacation time policies · insurance benefits (health, dental, vision) · retirement benefits offered (RSP) · additional deductions that the employee wants withheld (for example, child support, repayments of employee advances or loans, life insurance) · additions (bonuses, travel reimbursements, employee advances or loans and tips) |
| Tax Information | · Federal tax business number (BN)
· CRA Payroll number · T4 transmitter number · RQ payroll information |
| Employees | · employee names, addresses, and Social Insurance Numbers from your employees’ T4 forms
· employee withholdings from the employee’s TD1 form · employee wages/salaries, additions, deductions, and company contributions · sick and vacation time hours and monies accrued |
| Year-to-Date History (YTD) | · you'll need to enter year-to-date payroll information ONLY if you've started using QP after January 1 of the calendar year AND if you’ve already run payroll using another system at least once since January 1. (If you start using QuickBooks Payroll after January 1 but have not yet run a payroll this calendar year, you will have no year-to-date information to enter.)
· year-to-date information for each employee is available on the employee’s most recent pay stub from the previous system. · copies of payroll liability cheques from the beginning of this calendar year to the date you started using QP Note: once you run a payroll in QuickBooks Online, you'll no longer be able to add or edit year-to-date information. Be sure to add all employees and payroll data prior to running payroll |
Payroll set up links
The following links will help guide you through the Payroll set up process: