Learn how to manage multiple company files.
You can have multiple companies under the same QuickBooks Online account. Each company file is its own paid subscription, but you access them with the same sign-in info. This lets you quickly switch between companies so you can manage everything more efficiently.
Move existing company files to same account
If you have multiple companies under separate accounts in QuickBooks Online, here's how to move them all into one account.
Add a new company
Visit the QuickBooks pricing page and select the subscription option you want. This opens one of two experiences:
- If you're signed in to QuickBooks, you’ll be asked to confirm the account you want to sign in with. If the account displayed is the one you want to use for the new company file, select Yes, that’s correct.
- If you haven’t signed in recently, you’ll be asked to create an Intuit account. Don't fill this out unless you want to connect your new company file to a new account. Below "Buy QuickBooks Online" select Add another company. Sign in with the user ID and password you already use for QuickBooks.
Follow the on-screen instructions to create a new company file.
Switch between company files
Whenever you sign in, QuickBooks asks which company file you want to open. To switch between companies when you're in QuickBooks, select Settings ⚙ and then Switch company.